Executive Administrative Assistant

A Bear Lakes membership is a well-deserved reward. Whether your passion is golf, tennis, socializing, or all the above, you'll fit right into our active lifestyle. Members enjoy two world-class Jack Nicklaus Signature courses, six immaculate Har-Tru tennis courts, a junior Olympic-sized pool, and a calendar full of social and culinary events. Our contemporary 22,000-square-foot clubhouse with a panoramic view of the Lakes Course is ideal for relaxing and engaging in conversation.

Role Description

Provide comprehensive administrative and operational support to the COO/GM, including managing schedules, correspondence, meetings, and various other support tasks to ensure the communication objectives are completed. Act as a liaison between the COO/GM and other club staff, members, and external parties.

• Administrative Support: Managing schedules, calendars, and appointments for the COO/GM.
• Communication: Handling incoming and outgoing communications, including phone calls, emails, and correspondence.
• Meeting Coordination: Planning and coordinating meetings, preparing agendas, and taking and distributing minutes.
• Record Management: Maintaining organized filing systems, minutes, and records.
• Member Relations: Assisting with member inquiries, requests, and complaints.
• Travel Arrangements: Organizing and scheduling travel for the COO/GM.
• Confidentiality: Handling sensitive information with discretion and maintaining confidentiality.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask and prioritize workload.
• Experience in administrative support roles, preferably in a club or hospitality setting.
• Bachelor's Degree, preferably in Business Administration or a related field, plus 4-7 years of experience.

Please forward resumes and intro letters to hrspecialist.

Mid-Senior level

Full-time

Administrative

Hospitality

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