Project and Administrative Coordinator, CTC

Project and Administrative Coordinator, CTC

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SUMMARY In support of the university’s mission and objectives, the Project and Administrative Coordinator provides organizational and operational support to the School of Ministry’s Community Transformation Center (CTC). This position fosters collaboration, supports effective communication, and ensures the successful delivery of events and initiatives that enhance student engagement and community impact. This role supports the Director and Associate Director in advancing the mission and vision of the CTC in alignment with the goals as stated in the Lilly Endowment Pathways III grant.

• Collaborates with the CTC team to plan, organize, and execute academic, community, and student-centered events.
• Assists in planning and execution of the annual conference, regular seminars and workshops (~6/year), and ongoing outreach initiatives supporting the student experience and promoting engagement with prospective students both in-person and virtual.
• Coordinates event logistics such as venue selection, catering, and audiovisual needs in partnership with university departments.
• Partners with university Events and Marketing departments to produce promotional materials, manage event registrations, and oversee follow-up processes ensuring high-quality experiences and successful outcomes.
• Partners with the CTC team to implement marketing strategies promoting graduate theological education programs and community outreach initiatives.
• Collaborates with university Marketing to draft and edit written content, including newsletters, social media posts, and website updates, and reports highlighting CTC’s academic excellence and community transformation impacts.
• Coordinates digital postings and updates to social media and websites.

• Manages daily office operations, including filing, data entry, scheduling, and records maintenance.
• Tracks and records expenses, processes receipts, and handles purchasing tasks, ensuring accurate budget reporting for the Associate Director.
• Provides scheduling support and coordinates meetings, conference calls, and appointments for faculty and staff.
• Prepares and distributes communications, reports, and presentations.
• Assists with general administrative tasks as needed to support departmental initiatives.

• Assists the Director, Associate Director, and team with projects aligned to the CTC’s mission and vision.
• Provides meeting support through note-taking, tracking follow-up items, and contributing input when appropriate.
• Offers creative ideas and practical suggestions to enhance organizational effectiveness in academic and community engagement.

• Entry level

• Full-time

• Administrative
• Higher Education