Project Administrative Coordinator

Join to apply for the Project Administrative Coordinator role at Entrusted
.

We are a family-owned restoration company doing work that matters, building trust with clients facing water damage in their homes. As our Project Admin Coordinator
, you’ll play a critical role in scheduling and coordinating estimator and project manager meetings, managing permits, and maintaining accurate project documentation to support our fast-paced operations.

We don’t require restoration industry experience—we’re looking for someone who is highly organized, proactive, and ready to support multiple teams while keeping projects on track.

If that sounds like you, keep reading!

• Schedule estimator and project manager meetings, including reinspections and client visits
• Track, create, and maintain project documentation and calendar events with accurate notes
• Maintain and update Estimators’ and Project Managers’ DPTs and trackers
• Prepare and track permits, inspections, and related documentation
• Communicate with internal teams and external partners to ensure everyone is informed
• Follow up on open tasks and maintain accountability systems
• Upload documents to company portals and assist with other administrative tasks as needed
• Work full-time in-office, actively engaging in Entrusted’s people-first culture
• Learn and grow in preparation for future development opportunities within the company
• Other duties as assigned

• All project documentation, permits, and schedules are accurate, complete, and submitted on time
• Internal teams and external partners feel supported and informed
• Communication is clear, professional, and proactive
• Tasks are organized and detail-focused, even in a fast-paced environment
• You take ownership of responsibilities while growing in skill and confidence

• Strong work ethic with the ability to work quickly and efficiently
• Learner’s mindset—humble, teachable, and willing to grow
• Excellent attention to detail and organizational skills
• Clear written and verbal communication
• Comfortable using technology and proficient with spreadsheets, internal software, and communication platforms
• Positive attitude and alignment with Entrusted’s values and team culture

We provide competitive salary compensation and love to reward our team members based on performance. We also offer a comprehensive benefits package, which includes:

• 401k retirement program
• Health, dental, and vision insurance
• Company provided life insurance and short / long term disability
• Paid vacation, paid sick time, paid holidays, and paid paternity/maternity leave
• Company paid access to Dave Ramsey’s Smart Dollar Financial program (including 1 on 1 financial coaching)
• Gym reimbursement
• And more

Entrusted is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.