Office Manager

West Palm Beach Office Manager & Support

Location:

West Palm Beach, Florida

Schedule:

Full-time, on-site

Salary: $50,000 - $55,000

About the Role:

Sea Dream Yacht Club is seeking a proactive and resourceful Office Manager to take ownership of the day-to-day needs of our new West Palm Beach office. This person will be the heart of the office, helping create an organized, welcoming, and well-run environment for employees, senior leaders, and visitors.

We are looking for a true go-getter who notices what needs to be done, takes initiative, and follows through without requiring constant direction. The right person will be comfortable solving problems, managing competing priorities, and stepping in wherever needed to keep the office and its people moving forward.

This position is designed as an early-career entry point into Sea Dream Yacht Club. Because the role works closely with leadership and interacts with teams across the company, it offers broad exposure to our business and the opportunity to discover where the individual's strengths and interests may lead. For someone who is eager to learn, takes ownership, and consistently looks for ways to contribute, this role can open doors to future opportunities within departments such as Sales, Marketing, Reservations, Operations, or other areas of the company.

This person will also help establish Sea Dream as an active and visible member of the Palm Beach community by identifying local opportunities, building relationships, and coordinating our participation in relevant business, hospitality, cultural, and community events.

Key Responsibilities:

Office Coordination

• Take ownership of the daily organization, presentation, and overall functioning of the West Palm Beach office.
• Anticipate office needs and address them proactively without waiting for direction.
• Manage office supplies, equipment, mail, deliveries, meeting spaces, and shared areas.
• Coordinate with building management, maintenance teams, technology providers, and other office vendors.
• Identify and resolve office-related issues quickly, resourcefully, and professionally.
• Maintain office procedures, vendor information, important contacts, and administrative records.
• Welcome visitors and ensure guests have a polished and professional experience.
• Look for opportunities to improve office processes, organization, communication, and efficiency.
• Coordinate office lunches, employee gatherings, holiday celebrations, and other activities that bring the team together.

Executive and Project Support

• Help the senior staff stay organized, prepared, and focused on priorities.
• Maintain meeting and event calendars and help coordinate schedules across departments.
• Track deadlines, open items, and commitments to help ensure projects continue moving forward.
• Coordinate with team members to gather updates and provide leadership with visibility into outstanding priorities.
• Assist with special projects, research, presentations, documentation, and other business needs.
• Recognize when follow-up is needed and take ownership of moving tasks to completion.

Community Engagement

• Help increase Sea Dream's visibility and involvement within the Palm Beach community.
• Research and identify relevant local events, organizations, partnerships, sponsor ships, and networking opportunities.
• Build relationships with local businesses, hospitality organizations, cultural institutions, community groups, and other potential partners.
• Coordinate Sea Dream's participation in local events, meetings, charitable initiatives, and community programs.
• Maintain a calendar of local opportunities and proactively recommend where Sea Dream should participate.
• Work with leadership and the Marketing and Sales teams to ensure community activities support Sea Dream's brand and…