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Executive Assistant to Real Estate Holding Principal
Job in
West Palm Beach, Palm Beach County, Florida, 33412, USA
Listed on 2026-10-15
Listing for:
Lambent
Full Time
position Listed on 2026-10-15
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Executive Admin/ Personal Assistant, Business Administration
Job Description & How to Apply Below
Established New York real estate holding company seeks combined Executive Assistant / Office Manager for its West Palm Beach office. The firm has an outsized, established commercial presence in New York and is moving into mixed use and multifamily in Florida with a small office footprint. The Executive Assistant will represent the Principal locally, run this location, and liaise with the NYC EA and other key stakeholders – business contacts, professional advisors, personal relationships, including the Florida house manager.
Requirements- At least five years supporting a senior executive
- BA/BS from US college
- Polished, cordial and composed, and at ease with high-net-worth investors and business associates
- Proactive, with sound judgment about when to act on your own and when to check in
- MS Office, comfort with Apple products
- Bookkeeping experience is a plus, especially expense reconciliation, invoice tracking and keeping a finance ledger
- Comfort using AI tools to work more efficiently is a plus
- Within commuting distance of West Palm Beach
- Screen calls and email, handle what you can independently, and flag what needs the Principal's attention
- Coordinate calendars and meetings with the Principal's assistant in Manhattan
- Serve as a warm, responsive point of contact for investors, business associates and personal contacts
- Track ongoing projects and prepare priorities for regular review with the Principal
- Maintain contact databases, correspondence, holiday lists and event lists
- Run a welcoming, well-organized office, including supplies, the kitchen, service contracts, invoices and budgets
- Arrange meals, catering and meeting hospitality
- Coordinate technical support and equipment maintenance
- Work with the house manager on household schedules, vendors, repairs and maintenance records
- Manage vendor accounts, reconcile monthly credit card expenses, and organize bills and invoices for approval
- Track household staff schedules, timekeeping, vacations and reimbursements
- Purchase household supplies and technology, including Apple devices
M-F 9am-5pm
$120K–$150K/year based on experience, plus health insurance and 401(k)
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