Front Desk Manager

• Guest greeting & hospitality — Welcome callers and guests with a warm, polished, and professional presence
• Inbox & communication support — Monitor shared inboxes, respond to inquiries, and ensure timely, accurate communication
• Event logistics — Assist with scheduling, coordination, vendor communication, and day‑of event support
• Catering & setup support — Provide light administrative assistance for catering, event prep, and internal coordination
• Data & web management — Support updates to internal systems, digital records, and member‑facing information
• Interview scheduling — Coordinate interviews, maintain organized candidate files, and ensure a smooth candidate experience
• ATS management — Update pipelines, track candidate progress, and support the full candidate lifecycle
• Candidate outreach — Assist with communication, follow‑ups, and scheduling touchpoints
• Project management — Support ongoing administrative, operational, and cross‑departmental projects
• Office operations — Maintain accurate digital and physical records; assist with errands, supply runs, and general office upkeep
• Invoice processing — Assist with receiving, organizing, and preparing invoices for review
• Expense tracking — Support coding, logging, and reconciling expenses in coordination with the Controller
• Payment preparation — Help prepare payment packets, vendor documentation, and weekly check runs
• Recordkeeping — Maintain organized digital and physical financial files, statements, and receipts
• Reporting support — Assist with pulling data, updating spreadsheets, and preparing simple financial summaries
• Compliance & accuracy — Ensure documentation is complete, accurate, and aligned with internal accounting procedures
• Membership inquiries — Assist with inbound interest, initial screening, and information requests
• Member communication — Support onboarding, follow‑ups, and ongoing member service needs
• Recordkeeping — Maintain organized membership files, communication logs, and status updates

• Reservation support — Assist with future dining, event, and experience reservations
• Event coordination — Support planning, communication, and execution of club programming and member events

• Comfortable using Microsoft Office (Word, Excel, Outlook) and Google Suite
• Experience with ATS platforms preferred
• Strong communication skills and a warm, professional demeanor
• 1–2 years of experience in hospitality, administration, or customer service (preferred, not required)
• Reliable, detail‑oriented, and eager to grow

• Be part of the Founding Team of a new, invitation‑only private club
• Grow across HR, recruiting, events, guest services, accounting, and operations
• Flexible scheduling with steady monthly work
• Supportive team that values professionalism, curiosity, and excellence

BIBA Social is an Equal Opportunity Employer committed to fostering a diverse workplace (M/F/D/V). Applicants must have legal permission to work in the United States.