Executive Assistant to Head of Family Office, West Palm

A highly experienced, polished and exceptionally organized Executive Assistant is sought to provide comprehensive support to the Head of a private family office in West Palm Beach. A high-level, demanding role requiring exceptional discretion and flexibility in a fast-paced environment. The ideal candidate has supported senior executives or high-net-worth individuals within a family office, private wealth firm, investment firm or financial services organization.

24/7 availability, including evenings, weekends and holidays as needed.

• Provide comprehensive executive and personal support to the Head of Family Office
• Manage complex calendars, scheduling, meetings and changing priorities
• Coordinate domestic and international travel, including private aviation, accommodations and itineraries
• Serve as trusted liaison between the executive, family members, investment professionals, financial institutions, attorneys and advisors
• Handle highly confidential financial, business and personal information with discretion
• Prepare correspondence, organize documents and manage executive communications
• Assist with family office administrative functions, special projects and personal requests

• Prior experience in financial services, private wealth, investment management or a family office
• Significant experience supporting C-suite executives, principals or HNW individuals
• Proven ability to manage demanding schedules and complex responsibilities
• Exceptional organizational, communication and problem-solving skills
• Strict confidentiality and sound judgment
• Strong Microsoft Office and executive administrative technology skills
• Comfortable in a 24/7 on-call environment