Administrative Assistant; Women's Auxiliary

Job Location:

FLA-Palm Beach County Area Command
- West Palm Beach, FL 33409, Position Type:
Full Time Regular, Education Level: Associate Degree, Salary Range: $22.86 Hourly,

Travel Percentage :
Minimal,

Job Shift: Day, Job Category:
Admin Support, Schedule/

Hours:

Monday
- Friday (8:30am - 4:00pm) - 35 hours per week.

Hourly rate: $22.86 p/h

This position is responsible for:

Assists in the preparation of materials for TSAMM submittals to DHQ/THQ; assists with general administration of the Women’s Auxiliary; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities ; prepares advanced and technical reports and spreadsheets from start to finish; prepares statistical reports; assists with Women’s Auxiliary program planning; coordinates information and arrangements for meetings and seminars;

responds to inquiries regarding Women’s Auxiliary and Development operations and ensures the office runs smoothly while the supervisor is absent; back up to the Receptionist.

• Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, programs, newsletters, statistics, notices, bulletins, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.
• Answers telephone in a courteous and tactful manner; greets and assists employees, Women’s Auxiliary members, and people from outside The Salvation Army; provides accurate and complete information regarding the program operations and/or services.
• Performs varied and/or routine administrative duties for the administrative office; prepares or assists in preparing statistical reports related to Women’s Auxiliary programs; assists in establishing general policy and mission for the same; assists with the administrative details of designing, overseeing, and evaluating Women’s Auxiliary programs. Coordinates and processes a wide range of administrative responsibilities associated with the preparation and administration of seminars, and special meetings;
  
  prepares and processes forms, agreements, invitations, registrations, schedules, assignments, travel, lodging, and meeting room arrangements; develops and prepares correspondence, reports, programs, booklets, pamphlets, audio-visual transparencies, graphs, charts, lists, and hand-outs; may attend conference to provide administrative support and to ensure that arrangements are in order before, during and after the event.
• Receives and processes registrations, applications, checks, and/or memberships in an accurate and timely manner; records pertinent information in accordance with established procedures; prepares correspondence acknowledging the receipt and processing of the same

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
  
  Ability to perform routine mathematical computations.
• Ability to operate various office equipment and business software.
• Ability to concentrate and pay close attention to detail.
• Ability to follow instructions and work independently with limited supervision.
• Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25lbs) 5-10% of work time.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Ability to work well under the pressure of deadlines.

Work is performed in a normal office environment where there are little or no physical discomforts associated…