Operations Coordinator - Civil

Overview

We are currently seeking an Operations Coordinator - Civil to be part of our Civil Engineering team in our Austin, San Antonio or West Palm Beach offices.

The focus of this position is supporting the Civil Operations and Business Development Teams with the collection, formatting, and maintenance of data, but will also include other various administrative tasks, including scheduling and coordination of reports and data communication.

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond.

WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today!

WGI offers a complete Benefits package including:
Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee assistance program.

#LI-Onsite

Job Responsibilities:

• Assist with project database management, maintenance and project accounting support.
• Maintain and organize department records, files, and documentation, including financial tracking materials.
• Assist in implementing and optimizing operational procedures under the direction of the division’s Operations Analyst to improve overall efficiency and effectiveness.
• Support division leadership, the Operations Analyst, and project managers by preparing reports, presentations, and other materials that address division-wide operational initiatives and performance.
• Assist with scheduling meetings, preparing agendas, and documenting minutes for departmental and project-related gatherings.
• Assist with the division’s onboarding process, including BST system setup, operational tracking, and coordination of required training activities.
• Execute assigned tasks and special projects to support division operations and leadership priorities.
• At the direction of the Operations Analyst, maintain and refine standard operating procedures (SOPs), templates, and workflows to ensure consistency across offices and project teams.

Qualifications:

• Graduation from an accredited high school or successful completion of GED certification required
• Bachelor’s degree in business administration or related field preferred.
• 2+ years of experience in operations, project coordination, or related field (experience may be replaced with related coursework completed at an accredited college or university)
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Working knowledge of BST 10 a plus
• Ability to prioritize tasks and manage multiple projects simultaneously in a fast-paced setting.
• Strong critical thinking skills and a proactive attitude.
• Ability to collaborate with other team members to achieve high quality work products

Applicants must be currently authorized to work in the U.S. We are unable to sponsor or take over sponsorship of employment visa

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams.

While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach…