Project Administrator – Commercial Construction
Listed on 2026-01-01
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Construction
Operations Manager
Project Administrator – Commercial Construction
Location: On-site in West Palm Beach, FL
Why You’ll Love This OpportunityOur client is a nationally recognized general contractor and facility‑maintenance partner trusted by Fortune 500 brands coast‑to‑coast. Operating with the agility of a 10‑person core team supported by a custom Microsoft‑based platform, they deliver fast‑moving projects without the red tape of larger GCs. As they gear up for the next growth chapter, they need a hands‑on Project Administrator to keep field and office operations running smoothly.
WhatYou’ll Do
- Coordinate procurement and buy‑outs for subcontractors and vendors.
- Draft and update project schedules, meeting minutes, and action logs.
- Track RFIs, submittals, change orders, drawings, and specifications to ensure nothing slips through the cracks.
- Support pre‑construction planning by securing resources and confirming permit requirements.
- Oversee punch‑list tracking and assemble close‑out packages for the client.
- Process subcontractor invoices and assist with monthly owner billings.
- Provide administrative backup to the project manager and field superintendent as needed.
- 3+ years of commercial construction experience in coordination, administration, or project management.
- Proficiency with Microsoft Outlook, Word, Excel, and Project; CRM or field‑service software knowledge is a plus.
- Strong communication, follow‑through, and vendor‑relations skills that thrive in an unstructured, high‑accountability culture.
- Ability to juggle multiple deadlines, own your results, and collaborate with senior leadership and field teams.
- Full medical, dental, vision, life, and generous PTO package.
- High visibility with senior leadership—your contributions directly impact client satisfaction and company growth.
- Stable pipeline of nationwide projects with marquee clients and minimal travel requirements.
This is a 100 % in‑office role at the company’s West Palm Beach operations hub. Expect a wear‑many‑hats atmosphere where initiative, reliability, and professional pride are valued above all else.
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Project Management
Industry: Construction
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