Donor Datebase Specialist

Donor Database Specialist – This position ensures clean, reliable donor data and smooth internal operations for all fundraising activities. The role focuses on operations, data, systems, and process integrity, not donor‑facing engagements.

• Gift Processing and Coding:
  Enter all gifts accurately and promptly; maintain coding for appeals, campaigns, funds, events, pledges, and tribute gifts; prepare daily and weekly gift batches; manage pledge schedules, reminders, and fulfillment tracking; ensure audit‑ready documentation and filing.
• Acknowledgements and Donor Correspondence:
  Generate weekly donor acknowledgements; process tribute notifications; support special campaign acknowledgement workflows; maintain accurate donor contact records; coordinate CEO‑signature letters where needed.
• Database Management and Data Hygiene:
  Maintain clean, consistent, and accurate donor records; enforce data standards and coding guidelines; monitor data quality and flag discrepancies; manage house holding, segmentation tags, portfolios, and donor history.
• Reporting and Analytics:
  Produce weekly, monthly, and quarterly reports for the Chief Development Officer; provide revenue reports, retention analysis, and pipeline summaries; prepare segmented lists for marketing partners and development outreach; support campaign progress tracking and forecasting; create reports for board meetings and Finance as needed.
• Operations and Reconciliation:
  Partner with Finance for weekly reconciliation; maintain documentation aligned with audit standards; track restricted gifts and ensure accuracy across funds; support pledge verification and year‑end tax receipt processes.
• Moves Management Support:
  Enter meeting notes and next steps for the CDO and Advancement Officer; track stewardship deadlines and donor touch points; prepare donor lists and reports for portfolio work; support the endowment campaign with clean data and coding.

• Three or more years of CRM or donor database experience (Donor Perfect preferred).
• Strong attention to detail and accuracy.
• Organized, steady, and consistent.
• Comfortable producing reports and working with data.
• Excellent internal communication skills.
• Experience with fundraising operations preferred.
• Must be fully on site.
• Ability to lift up to 30 pounds and handle paper‑driven tasks.