Administrative Assistant, Community Engagement

Description Organization Summary

Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate more than $30 million to leading a powerful impact in the community.

Position Summary

The Community Connections Coordinator serves as a community navigator and the welcoming first point of entry for individuals and families seeking to connect with Jewish life in the Palm Beaches. This position supports the full constituent journey by gathering essential information, accurately recording data in the Federation’s CRM, guiding individuals to relevant Jewish programs and resources, and ensuring warm handoffs and timely follow-up across the organization.

Points of entry include Contact Us submissions, PJ Library requests, Shalom Palm Beach referrals, outreach events, Connector referrals, and general community inquiries. The Coordinator supports both individual engagement and the broader Connector program by maintaining data hygiene, fostering strong relationships, processing payments, preparing and delivering Shalom Palm Beach gifts, and helping ensure that stories, successes, and connections are captured and elevated.

This role requires strong relationship-building skills, exceptional organization, comfort with technology and CRM systems, and a proactive, enthusiastic approach to community engagement. Canva experience and social media fluency are preferred. The position is an integral member of the Community Engagement team and contributes directly to a welcoming, vibrant, and connected Jewish community.

Success in this role is measured by:

• Timely follow-ups and consistent outreach (weekly check-ins and documented touchpoints)
• Accurate and clean data hygiene in Dynamics
• Strong engagement and coordination with Connectors
• Positive constituent experience reflected in feedback, responsiveness, and relationship building

Essential Duties and Responsibilities Community Navigation and Relational Engagement

• Serve as the initial point of contact for individuals seeking connection through phone, virtual meetings, or in-person conversations.
• Guide constituents to relevant Jewish programs, events, and resources that align with their interests and location.
• Conduct personalized intake conversations to understand each constituent’s needs and goals.
• Accurately record all constituent interactions in Dynamics within 48 hours.
• Ensure warm handoffs to appropriate Federation departments, Connectors, or community partners.
• Conduct follow-up outreach within one to two months to maintain engagement and support the next steps.
• Maintain high‑quality CRM data that strengthens the organization’s engagement pipeline.

Connector Program Support and Relationship Management

• Record Connector engagement data in Dynamics with accuracy and consistency.
• Process Connector payments using JIRA and Concur with timely submission.
• Build strong relationships with Connectors to support high‑quality reporting, storytelling, and photo documentation.
• Provide reminders, troubleshoot questions, and support Connectors as valuable partners in community engagement.
• Celebrate Connector milestones and elevate their impact through stories and shared successes.

Social Media, Resources, and Community Visibility

• Support a welcoming online presence that helps community members identify local Jewish experiences.
• Highlight and celebrate Connectors, community events, and meaningful moments in Jewish life.
• Assist in curating content related to interfaith resources, GRAND opportunities, young adult engagement, and other pathways.
• Create simple Canva graphics, announcements, and digital content as needed.

Shalom Palm Beach and Community Touchpoints

• Prepare Shalom Palm Beach gifts for new community members and Connector deliveries.
• Coordinate handoff of gifts to staff, Connectors, or community partners.
• Maintain an organized inventory of materials and ensure timely distribution.

CRM and Data Management

• Maintain accurate, updated constituent and…