Office Manager

• Human resources administration, including onboarding and offboarding, personnel records, benefits and health insurance administration, PTO and training records, background checks, and employee documentation.
• Grant management and tracking
• Office operations, supplies, equipment, shared systems, records, and general administrative needs.
• Facilities coordination, including maintenance, repairs, cleaning, security, IT support, inspections, and building needs.
• Vendor relationships, service agreements, contracts, renewals, and insurance documentation.
• Office and space rental administration, including contracts, scheduling, building access, and communication with internal renters and occasional outside users.
• Staff meeting scheduling, agendas and materials, meeting minutes, action-item documentation, and organization-wide administrative communications.
• Front desk, phone, and visitor coverage as needed.

• 3+ years of office management, HR administration, operations, nonprofit administration, or related experience preferred.
• Education Requirements:
  
  Associate’s degree or higher required.
• Strong organization, attention to detail, judgment, and follow-through.
• Ability to manage multiple priorities independently and proactively.
• Professional communication skills and discretion with confidential information.
• Comfort working with employees, vendors, contractors, insurance providers, and outside partners.
• Proficiency with Microsoft Office and cloud-based administrative systems.
• Commitment to the mission, Statement of Faith, and values of Guiding Star Wakota.

Schedule:

16 hours per week, primarily on-site with some scheduling flexibility.

Compensation: $24–$26 per hour, depending on experience.

Reports to:

Executive Director

Status:
Part-Time, Non-Exempt

Guiding Star Wakota provides compassionate, life-affirming care and practical support to women, men, and families. We are looking for someone who believes in our mission and will help create an organized, welcoming, and well-run environment for our staff and those we serv