Operations Assistant​/Office Administrator

Salary Range: $22.00–$25.00 per hour

This position supports the daily operations of a trucking and railroad logistics team. The focus is on ensuring smooth administrative processes, maintaining compliance documentation, and facilitating effective communication among staff, drivers, vendors, and customers.

• Provide administrative support to the operations team: manage schedules, coordinate meetings, and handle correspondence.
• Maintain organized physical and electronic filing systems for shipping documents, compliance records, and employee files.
• Assist in preparing and processing transportation paperwork such as waybills, manifests, and bills of lading.
• Monitor office‑supply inventory and place orders to ensure uninterrupted operations.
• Serve as the primary contact for internal staff and external partners (drivers, vendors, customers) for routine inquiries.
• Support HR functions: onboarding, employee records, and tracking training certifications.
• Coordinate freight pickups and deliveries, ensuring accurate information flow between dispatch, drivers, and clients.
• Assist with basic financial tasks: invoice entry, expense tracking, and weekly operational reports.
• Maintain compliance with safety and regulatory requirements by keeping documentation current and facilitating audits.
• Perform other ad‑hoc duties to support overall operational efficiency.

• High school diploma or GED required; associate degree or higher in Business Administration, Logistics, or a related field preferred.
• Proficient with Microsoft Office (Word, Excel, Outlook) and office management software.
• Strong written and verbal communication skills.
• Excellent organization with keen attention to detail.
• Ability to multitask, prioritize, and meet deadlines in a fast‑paced environment.
• Basic understanding of transportation terminology and logistics processes (advantageous).
• Professional demeanor and ability to interact courteously with diverse stakeholders.

• 1–3 years of administrative or clerical experience, preferably in transportation, logistics, or manufacturing.
• Familiarity with shipping documentation, compliance forms, and basic inventory control.
• Experience supporting drivers or field personnel is a plus.

• Competitive hourly pay: $22.00–$25.00
• Health, dental, and vision insurance options.
• Paid time off (vacation, sick leave, holidays).
• 401(k) retirement plan with employer matching.
• Professional development and on‑the‑job training opportunities.
• Supportive work environment with growth potential.