Purchasing and Inventory Coordinator

POSITION SUMMARY Under the supervision of the Urban Indian Center of Salt Lake (UICSL) Finance Director, the Purchasing & Inventory Coordinator is responsible for managing and controlling the organization’s inventory and related procurement processes. This self-starting role will involve tasks such as monitoring stock levels,forecasting demand, placing purchase requests, and managing relationships with various suppliers and vendors. This role is critical to ensure a smooth supply chain and work with our Staff Accountant/ordering teams to ensure efficient operations.

The Purchase and Inventory Coordinator will be the main individual responsible for managing procurement processes, overseeing stock levels, and creating supply vendor relationships. This position will be based out of the West Valley administrative office but will travel to additional UICSL facilities through UICSL-provided transportation to ensure accurate inventory counts and work with internal staff on items outside of their purview.

The Purchasing and Inventory Coordinator will demonstrate specific and cultural sensitivity towardUICSL and American Indian/Alaksa Native (AI/AN) clients. All duties will be done in accordance with federal and state regulations and will be sufficient in the needs of the organization. Excellent verbal and written communication skills. Strong organizational and time management abilities. Proactive attitude with a willingness to learn and develop new skills.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES

DUTIES & RESPONSIBILITIES:

Inventory management – tracks inventory levels, analyzes usage trends, sets order points, and conducts regular cycle counts

Procurement – purchases materials, equipment, and sometimes services – often negotiating prices and terms with suppliers and internal staff

Supplier relations – build and maintain positive relationships with suppliers as it’s crucial to ensure timely delivery and overall quality of products

Cost Control – minimize inventory costs and optimizing purchasing

Interview potential vendors and select ones that best meet the needs of the organization under Federal Acquisition Regulation (FAR) – appropriated funds following grant guidelines and following vendor selection policy

Evaluate the selection and shipping process and work to improve efficiency

Keep up to date with industry trends and update inventory on a regular basis

Negotiate vendor contracts and pricing agreements to achieve cost-effective purchasing

Conduct regular assessments of supplier performance and implement improvement plans as necessary

Work with Staff Accountant to coordinate purchasing slips, packing slips, and complete purchase order process

Create and maintain a purchasing/inventory system that is efficient with fewer out of stocks within the organization

Maintain accurate records of purchase orders, contracts, and supplier communications

Collaborate with cross-functional teams to understand purchasing needs and ensure timely delivery of goods MINIMUM QUALIFICATIONS

Education:

High school diploma or GED

Experience:

5-6 years of experience in a purchasing or procurement role Familiarity with vendor management and contract negotiation

Basic understanding of supply chain principles and inventory management

Other:
Proficiency in Microsoft Office Suite, particularly Excel Purchase Order platforms experience (Net Suite, Quick Books, Kiss Flow, etc)
PREFERRED QUALIFICATIONS

Education:

Associates or bachelor's equivalent degree in business administration, Supply Chain Management, or a related field

Experience:

6+ years of experience in supply change management, business administration, or a related field.

Management experience preferred

Experience with procurement software or ERP systems

Certification/Licensure: a)…