Accounting Assistant II

Location: Athens
Job Category Staff Position Title Accounting Assistant II Working Title Accounting Assistant II Scheduled Hours Per Week FLSA Status Non-Exempt

Job Summary

Job Summary

The Accounting Assistant II is a key member of the Business Office team, providing face to face, email, and over the phone support to students and staff. This position handles a variety of things including payments and answers questions regarding student account balances, and assists other Business Office staff with various duties as needed. This position demonstrates excellent attention to detail, time management,

This position is responsible for maintaining and managing the accounts receivable collection process and ensuring compliance with state regulations in regards to student payments.

You will be invoicing parties responsible for student payments, maintain records to ensure policies and procedures are followed and perform cashiering functions.

You will also assist with accounting functions (gather raw data, enter data into spreadsheets prepared by Controller), prepare spreadsheets, proof data for accuracy, research, etc.)

Duties and Responsibilities

Duty/Responsibility

* Primary point of contact for students, parents, faculty and staff

* Primary cashier window, published external phone listing, and designated office email.

* Issue parking permits to students, faculty and staff.

* Cashiering/basic accounting functions:

* Ensure the timeliness and accuracy of the following on a daily basis:

* Payments: student accounts, departmental collections, faculty housing, etc.

* Financial aid refunds

* Reconciliation report

* Remote deposit of collected funds

* Maintain the campus change fund.

* Maintain the department imprest fund subject to annual audit by the WV State Treasurers' Office.

* Pre-collection efforts

* Individual contact to resolve student accounts by published due dates.

* Assist with collection efforts for the current term.

* Collection calls, pre- and post-drop for non-payment

* Manage current installment plans.

* Collection letters

* Responsible for the coordination of the refund process with the Registrars' Office, Financial Aid Office, Office of Residential Life, and the Veterans' Certifying Official to ensure all withdrawals are completed in a timely manner.

* Process and monitor returned checks from receipt to payment/submission to the Magistrates Office for civil summons.

* Represent the University as summoned.

* Utilize automation capabilities to ensure office efficiency and accuracy.

* Ensure ad hoc reports are maintained and updated as needs change.

* Maintain a safe and professional work environment.

* Participate in cross-training and professional development opportunities as available.

% of Time 80 Duty/Responsibility

* Accounts Receivable/basic accounting functions

* Manage the student billing process

* Ensure accurate and complete fee assessment: tuition, housing, dining, and ancillary fees through co-ordination with various on-campus offices.

* Issue formal student billing statements.

* Issue confirmation of attendance notifications.

* Grants, loans and scholarships from federal, state and private entities.

* Monitor Veterans' tuition assistance programs

* Verify allowable tuition and fees based on program regulations.

* Monitor external collection agency activities

* Back up to supervisor of student accounts

% of Time 15 Duty/Responsibility

* Maintain procedural manuals and document retention compliance for the Student Accounts Office

* Perform data entry utilizing Ellucian BANNER and wvOASIS.

* Other duties as assigned by supervisor for efficient departmental operation

% of Time 5

Education/Knowledge

Minimum Education Associate's Required Licenses/Certification

* The Associate's degree must be in Business or a related field.

* Notary Public license desired

Required Skills

* Office software (Excel, Word, etc)

* Knowledge of general office procedures

* Excellent written and oral communication skills

* Accounting software (BANNER preferred)

* Basic understanding of revenue accounting principles.

* Above average attention to detail

Required Experience

Type of experience Needed General office/customer service, staff accounting and office software (Word,…