Title and Accounting Clerk

Job Description

Job Title: Clerk/Accounting Clerk

Reports To: Controller

Processes car deals. Verifies costs for the accounting department, including the costs of reconditioning and equipment add‑ons, and handles the legal transfer of documents for the Department of Motor Vehicles. Assists Office Manager with daily tasks such as purchase orders, billing, and general ledger posting.

• Include the following. Other duties may be assigned.
• Processes all new and used vehicles for registration in the state in which they will be titled.
• Prepares tax and title documents.
• Submits all legal transfer work to the Department of Motor Vehicles.
• Verifies that funds have been collected and the correct lien holder paid off before processing title applications.
• Checks for accuracy in the application and ensures that all information is complete.
• Prepares Certificates of Origin.
• Maintains a system to verify out‑of‑state titles.
• Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problematic titles and provides a current list of outstanding titles to the controller at the end of the month.
• Stays abreast of title regulations; attends seminars held by local licensing bureaus and any available training on title regulations.
• Cross‑trains others to handle title clerk daily responsibilities; directs title runner in daily routines.
• Maintains a professional appearance and a neat work area. Posts to the General Ledger, accrues bills, pays bills, and handles additional duties as required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED); or one to three months related experience and/or training; or an equivalent combination of education and experience.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing duties, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk and must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.