Oncology Data Specialist

The Oncology Data Specialist holds a critical role in the comprehensive management of Cancer Registry data, encompassing collection, capture, and meticulous reviews for data quality. The primary responsibility includes case identification, data collection, performing quality reviews in database and in EMR and reporting on all reportable tumors and malignancies while adhering to HIPAA regulations.

• EDUCATION, CERTIFICATION, EXPERIENCE, AND/OR LICENSURE:
• Associate degree.
• Oncology Data Specialist credential (ODS-C) with required CE’s maintained with annual renewal of credential.

• Graduate of Health Information Technology (HIT)/Health Information Management or equivalent program AND three (3) years of abstracting experience.
• OR Cancer Registry Management Program AND Two (2) years of abstracting experience.
• RHIT (Registered Health Information Technician) or RHIA (Registered Health Information Administrator), or RN (Registered Nurse).

• Three (3) years of experience preferable in a hospital Registry performing data collection activities including Case finding, Abstracting and follow up. Experience using Registry resources including AJCC Staging system, STORE (Standard Oncology Registry Entry), NCCN treatment guidelines, Solid Tumor Rules, SEER Summary Stage, SEER Grade Manual, SSDI (Site Specific Data items) as well as knowledge of all Cancer Registry Standard setters’ regulations especially Commission on Cancer.
• Experience and knowledge of principles of malignant and reportable diseases including procedures, medical terminology, and disease process and treatments modalities.
• Experience conducting data quality reviews

The statements described here are intended to describe the general nature of work. They are not intended to be an all-inclusive list of duties. Other duties may be assigned.

• Case Identification:
  Apply knowledge and reporting guidelines set by Standard Setters, the Hospital (WVU Registries) and State to identify all reportable tumors and malignancies. Record reportable cases into the Suspense system. Identify non‑Reportable cases, mark them as non‑reportable in the database, document decision‑making and provide reasons not reportable.
• Case Abstracting:
  Utilize cancer data collection principles to examine relevant information from medical records. Extract all relevant information including patient demographics, tumor characteristics, treatment modalities, pathology details, labs, genetic profiles, and other outcomes from internal and external sources. Assign codes to the extracted data based on established coding systems (STORE, SEER, ICD-0) ensuring adherence to guidelines of standard setters, Hospital, and regulatory bodies for consistency and compliance.
  
  Complete and verify staging to meet AJCC TNM guidelines. Summarize patient experience from diagnosis to survival or expiration per hospital guidelines for uniformity.
• Data Quality and Compliance:
  Verify the accuracy of collected data to maintain high data quality and meet 90% quality threshold. Meet abstract productivity standards set by the Hospital Registries and the State.
• Case Follow Up:
  Monitor and update vital status, cancer status, recurrences and additional relevant information utilizing medical records, phone contacts, physician letters, and other sources.
• Quality Reviews:
  Conduct quality reviews on assigned sites, perform peer quality reviews when assigned, conduct Not Reportable audits, and monitor CoC Quality Improvement Measures with documentation in WVU Registries shared databases.
• Cancer Committee:
  Participate in cancer committee meetings and accreditation surveys if requested.
• Data Analysis and Reporting:
  Retrieve and analyze data for statistical analysis and reporting to stakeholders. Generate electronic data reports for research as requested by administration, physicians, and research projects. Participate in special studies required by the Commission on Cancer.
• Teamwork and Professional Development:
  Attend team meetings, contribute to teamwork, participate in planning and implementing changes, and pursue continuing education to maintain…