Hybrid) Talent Operations Specialist - Talent and Culture

Job Description - (Hybrid) Talent Operations Specialist
- Talent and Culture (30427)

(Hybrid) Talent Operations Specialist
- Talent and Culture 30427

Talent and Culture at West Virginia University is currently accepting applications for a Talent Operations Specialist.

Reporting to the Director, Talent Acquisition and Recruitment, the Talent Operations Specialist provides operational support including but not limited to reporting, auditing, program monitoring, and vendor relations.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information ? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

• Generate, distributes, maintains records, initiate actions and monitor follow up, as required for standard and custom reports on weekly, monthly, and annual reporting to ensure compliance related to internal processes and procedures, and federal, state, and local mandates.
• Assist with coordination of the University system-wide background check program for staff, faculty, volunteers, and students. Ensure compliance with multiple regulations impacting background checks
  • Review all background checks flagged for discrepancies or issues.
  • Designs and provides training for internal university clients performing background checks to ensure compliance with relevant regulations.
  • Coordinates and serves as a member of the Background Check Committee which reviews potentially derogatory background check results and uses discretion to decide upon employment actions based upon those results.
  • Serves as the point of contact for employees, volunteers, and students through the pre-adverse and adverse background check process.
  • Serves as primary contact for background check vendor and coordinates updates and enhancements to university background check offerings.
  • In conjunction with Employee Relations, maintains the ER database.
  • Processes payment of background check vendor invoices
• Provides support and ensures compliance through weekly, monthly, and annual audits. Audits may include but are not limited to:
  • Background checks, hiring process, and disposition completion.
• Organize and maintain Standard Operating Procedures for Talent Acquisition and Recruitment, reviewing for accuracy on scheduled basis.
• Monitor and update the Talent Acquisition and Recruitment webpage as requested.
• Review and update internal knowledge-based articles to ensure accuracy.
• Process invoices and P-card reconciliation.
• Monitor, respond, or assign Sales Force cases assigned to Talent Acquisition to ensure timely action is taken.
• Monitor and respond to messages in multiple Vanity Accounts including Employment, Background Check, T&C, and Dual Careers.
• Facilitate, monitor, renew Parent / Child requisitions.
• Distribute weekly communication to hiring managers and new hires ahead of start date regarding WVU resources and new employee orientation.
• Assist with policy updates as directed.
• At the request of leadership work with current and/or future vendors to update or initiate vendor contracts. Participate as requested in the RFP process.
• Provides organization and coordination of…