Proposal Manager

responsibilities

• lead and manage the full proposal lifecycle from opportunity intake and qualification through submission and post-submission clarification.
• serve as the primary point of coordination for rfqs, rfps, tenders, and strategic bids across all served markets.
• partner with sales executives, strategic account leaders, operations and business development to develop proposal strategies and win themes.
• coordinate cross-functional proposal inputs from operations, coes/smes, engineering, finance, safety, quality, and legal.
• work with various departments to maintain a repository of up to date and qualified responses to common bid questions
• develop and manage proposal schedules, compliance matrices, and submission deliverables.
• ensure all proposals are submitted accurately, professionally, and on time.
• review proposals for technical accuracy, commercial alignment, and compliance with customer requirements.
• review proposals for adherence to internal risk, margin, and approval standards.
• support pricing development in collaboration with sales, finance, and operations.
• analyze margins, assumptions, exclusions, and commercial terms prior to submission.
• ensure compliance with mistras deal desk, contract management (intelagree), and delegation of authority requirements.
• maintain standardized proposal templates, content libraries, and past performance documentation.
• track proposal activity, win/loss results, and turnaround times.
• lead post-submission clarifications and customer follow-up support.
• conduct win/loss reviews and support continuous improvement initiatives.
• drive proposal process improvements to enhance efficiency, consistency, and scalability.
• support pre-qualification documentation and customer onboarding requirements.
• maintain up to date mistras information in customer portals
• manage submissions through customer procurement portals such as ariba, coupa, avetta, etc.
• provide guidance and informal leadership to proposal coordinators or contributors.
• participate in pipeline, bid review, and sales meetings as required.
• perform other duties as assigned in support of commercial growth objectives.
• leverage ai tools to match customer needs with mistras capabilities.

• bachelor’s degree in business, marketing, engineering, construction management, or a related field is required.
• equivalent combination of education and experience may be considered.
• minimum of 4-6 years of experience in proposal management, inside sales, or commercial operations is required.
• experience within industrial services, engineering, inspection, construction, or asset integrity environments is required.
• demonstrated experience managing complex, multi-discipline proposals is required.
• experience supporting high-volume rfq environments is preferred.
• experience supporting strategic or large-scale bids is preferred.
• experience working with owner/operators, epcs, and industrial procurement teams is preferred.
• experience supporting government or regulated procurement processes is preferred.
• apmp certification or progress toward certification is considered a plus.
• strong understanding of industrial services and asset protection solutions is preferred.
• knowledge of ndt/nde services and inspection technologies is highly desirable.
• strong project management and organizational skills are required.
• ability to manage multiple priorities under tight deadlines is required.
• high attention to detail and accuracy is required.
• excellent written communication skills are required.
• ability to produce clear, concise, and compelling proposal content is required.
• strong verbal communication and stakeholder coordination skills are required.
• commercial acumen with an understanding of pricing, margins, and risk assessment is required.
• familiarity with contracting models and commercial terms is preferred.
• proficiency in microsoft office suite is required.
• experience using crm and proposal management tools is required.
• ability to collaborate effectively with sales, operations, and executive stakeholders is required.
• process-oriented mindset with a focus on standardization and continuous improvement is required.
• must be able to work in a corporate office environment

mistras group,…