Administrative Coordinator​/Audit Assistant

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Apply now Job no: 530341
Position type: Staff Full Time
Campus: UMass President's Office
Campus

Location:

Westborough
Department: University Auditor
Categories: Business & Financial Services, Administrative & Office Support, Internal Audit
Advertised: Oct 02 2026 Eastern Daylight Time
Applications close:

Pay Range:

The UMass President’s Office expects to pay within an approximate hiring range between $55,000 - $70,000for this position. The specific pay for this position will be determined by the University based on consideration of all relevant factors when and if it decides to extend an offer of employment.

Job Summary:

Under the guidance of Internal Audit Management and senior auditors, the AC/AA is a hybrid position that supports Internal Audit’s goals by taking part in audits to determine the adequacy and effectiveness of the University’s operations, compliance with policy and regulations, and systems of internal control as well as functioning as the Chief Audit Officer’s assistant who performs office administrative and clerical functions.

The AC/AA will be responsible for performing audit assignments in accordance with standards accepted and established by the University Board of Trustees, The Institute of Internal Auditors’ Standards for the Professional Practice of Internal Auditing and Code of Ethics (“Standards”), Internal Audit Policies and Procedures and applicable regulations. Assignments will include, but not be limited to, financial, operational, compliance and information technology audits.

Essential Functions:

Administrative and Clerical Functions

• Function as confidential assistant to Chief Audit Officer.
• Support Chief Audit Officer’s Audit and Risk Committee and Board of Trustees responsibilities.
• Interact with executives, Board members and their assistants.
• Responsible for the preparation, handling and distribution of general and highly confidential correspondence and reports
• Oversees office physical operations and related procedures on behalf of the Chief Audit Officer
• Performs varied tasks which require a high degree of independent action, e.g.:
  • Manage and coordinate IA Management’s calendars.
  • Coordinate and schedule meetings and travel arrangements and provide detailed agendas/itineraries when required.
  • Perform purchasing, expense reimbursement and vendor management duties.
  • Maintain budget records and reconcile documents related for purchasing and the expenditure of funds.
  • Perform various record management tasks.
  • Maintain Internal Audit’s policies, procedures, web site and various databases and dashboards.

Audit Functions

With oversight and direction from senior staff and management:

• Assist in research and the preparation of audit programs and audit procedures.
• Accompany senior staff to interviews with University personnel.
• Perform tests of internal controls and determines compliance with applicable regulations, policies and procedures.
• Interact with administrators, faculty, and staff.
• Think critically and exercise professional skepticism, judgment and discretion.
• Manage time to efficiently work on, meet milestones and complete assignments within budgeted time.

Other Functions:

• Perform special assignments and other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience):

• Three or more years of experience as an administrative assistant, office manager or a similar…