Senior Executive Administrative Assistant

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Working

Location:

Massachusetts, Westborough

Workplace Flexibility:

Hybrid

For more than 100 years,Olympus has focused on making people’s lives healthier, safer and more fulfilling.

Every day, we live by our philosophy,True to Life, by advancing medical technologies and elevating the standard ofpatient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our

Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

The purpose of this executive assistant role is to provide high-level administrative and operational support that enables the R&D senior leaders and their teams to work efficiently and focus on strategic priorities. In this context, the role supports Leadership Team by managing calendars, travel, expenses,meetings, events, correspondence, reporting, onboarding support, budget tracking and purchase request processing, and departmental coordination. It helps keep the organization organized,responsive, and aligned with technology development and business priorities.

• Calendar management — coordinating complex schedules, prioritizing meetings, and resolving conflicts.
• Communication skills — writing clear business correspondence and interacting professionally with leaders,teams, and external partners.
• Organization and prioritization — keeping activities, tasks, deadlines, and departmental needs on track.
• Meeting and event coordination — planning logistics for local, global, small, and large-scale meetings orevents.
• Travel planning — arranging domestic and international travel, including itineraries, logistics, and coordination across locations.
• Expense and budget tracking — managing expense reports, purchase requisitions, invoices, and budget-related records.
• Confidentiality and discretion — handling sensitive business information professionally.
• Problem-solving — anticipating needs, removing obstacles, and keeping operations running smoothly.
• Attention to detail — ensuring accuracy in schedules, reports, expenses, travel plans, and communications.
• Adaptability — supporting changing priorities, urgent requests, and cross-functional business needs.
• Technology proficiency — using tools such as Outlook, Teams, Word, Excel, PowerPoint, and expense or purchasing systems.
• Stakeholder management — supporting senior leaders and collaborating effectively across departments and locations.

Required:

• Bachelor’s degree or associate Degree with 2-3 years of office support experience.
• Minimum of ten (10) years secretarial and or administrative experience including experience in an executive area.
• Demonstrated communication skills both written and verbal.
• Computer Proficiency e.g. Office 365, MS Office Suite (Outlook, PowerPoint, Excel, Word, SharePoint, Teams, etc.), Web Ex, Internet, SAP, JDE, Concur. Web based applications such as SharePoint a plus.

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

Competitive salaries, annual bonus and 401(k)
* with company match

24/7 Employee Assistance Program

Free live and on-demand Wellbeing Programs

Generous Paid Vacation and Sick Time

Paid Parental Leave and Adoption Assistance*

12 Paid Holidays

On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

Work-life integrated culture that supports an employee centric mindset

Offers onsite, hybrid and field work environments

Paid volunteering and charitable donation/match programs

Employee Resource Groups

Dedicated Training Resources and Learning & Development Programs

The anticipated…