Library Administrative Assistant

HUMAN RESOURCES TOWN HALL - 34 WEST MAIN STREET WESTBOROUGH, MA  TEL:  FAX:

Part Time Library Administrative Assistant - Westborough Public Library

The Westborough Public Library is seeking applications from qualified individuals for the part-time position of Library Administrative Assistant. This position provides administrative support for the daily operations of the Westborough Public Library, with primary responsibilities including financial processing, payroll coordination, purchasing, recordkeeping, and meeting coordination. The position also provides occasional customer service desk coverage and may assist with special events and public meetings.

This is an excellent opportunity for an organized and detail-oriented professional who enjoys meaningful public service and wants to play an important role in supporting library operations.

This is a part-time nonunion position, 12–16 hours per week. Schedule is generally Monday through Friday during regular business hours, with occasional evening or weekend hours for meetings or special events. Anticipated starting pay: $22.49 to $25.66 per hour based on demonstrated qualifications and experience (full range to $29.28/hour).

Applicants shall possess a high school diploma or general education degree (GED) and one to three years of administrative, accounting support, or bookkeeping experience; or an equivalent combination of education and experience. Experience in a municipal or public library setting is desirable but not required. Applicants must have strong organizational, computer, and customer service skills, including proficiency with Google Suite (Sheets) and Microsoft Office (especially Excel).

The successful candidate will be detail-oriented, able to manage multiple priorities, maintain confidential information, and work effectively with Library staff, Town departments, vendors, and the public.

This posting is not meant to be inclusive of all job duties or requirements; please visit our Human Resources website for a complete job description.

Performs diversified administrative duties to support the daily operations of the Library, with a focus on financial processing, payroll coordination, and recordkeeping. Requires regular interaction with the public, Library staff, and Town departments.

Prepare and submit invoices, purchase orders, and other financial transactions to the Finance Department for processing in accordance with Town procedures;

Coordinate vendor payments, including performers and program providers;

Maintain and organize financial and administrative records in accordance with statutory requirements; monitor expenditures against budget; review financial reports and assist with departmental budget tracking and reconciliation;

Prepare and submit the department’s bi-weekly payroll; assist in maintenance of Department records, including personnel attendance and time off records;

Prepare public meeting postings and related documentation; may prepare meeting minutes;

May assist with planning and coordination of special events or meetings; periodic attendance at events outside of scheduled work hours may be required;

Schedule internal meetings and coordinate staff calendars as directed;

Provide customer service as needed, including periodic coverage of the public service desk;

Assists in the preparation of statistical information and reports;

Supervisory Responsibilities:

This job has no supervisory responsibilities.

High school diploma or GED required; 1–3 years of administrative or bookkeeping experience preferred.

Ability to read and comprehend simple instructions, short correspondence, and memos;
Ability to write…