Executive Assistant to Vice President, Business and Finance​/CFO - SUNY

The State University of New York at Old Westbury is a dynamic and diverse public liberal arts college that fosters academic excellence through close interaction among students, faculty and staff. Old Westbury weaves the values of integrity, community engagement, and global citizenship into the fabric of its academic programs and campus life. In an environment that cultivates critical thinking, empathy, creativity and intercultural understanding, we endeavor to stimulate a passion for learning and a commitment to building a more just and sustainable world.

The University is a community of students, teachers, staff, and alumni bound together in mutual support, respect, and dedication to the Mission.

SUNY Old Westbury serves large populations of underrepresented, first-generation, and non-traditional students. Candidates with experience working with a similar student body, and a demonstrated commitment to supporting these populations, are strongly encouraged to apply.

Since its foundation in 1965, SUNY Old Westbury has been committed to social justice, diversity, and the empowerment of traditionally underserved populations. The University serves a large proportion of non-traditional students and has earned the prestigious Higher Education Excellence in Diversity Award from Insight into Diversity magazine for six consecutive years.

Located on a 604-acre campus on Long Island, Nassau County, about 40 miles from New York City, SUNY Old Westbury comprises four Schools (Education, Business, Arts and Sciences and Professional Studies) with total enrollment of 4400 students. For more details about the SUNYOld Westbury, please refer to our website westbury.edu .

Position Title:

Executive Assistant to the Vice President, Business & Finance / CFO

Location:

On-site

Reports To:

Vice President, Business & Finance / Chief Financial Officer

The Executive Assistant provides high-level administrative and operational support to the Vice President, Business & Finance / CFO, serving as the primary point of coordination for the division. The incumbent manages the CFO's calendar and correspondence, produces accurate and well-formatted documents and reports, tracks projects and deadlines, and acts as a liaison among executive staff, senior administrators, and institutional administration. This position is distinguished from other administrative roles in the division by its direct, confidential support of the CFO and its responsibility for division-wide coordination.

This position has no direct reports. The incumbent reports directly to the Vice President, Business & Finance / CFO.

• Manage the CFO's calendar by scheduling, prioritizing, and resolving conflicts among meetings to ensure effective use of executive time.
• Present contracts and documents for signature by reviewing content and providing brief summaries so the CFO can act efficiently and accurately.
• Track division projects and deadlines by maintaining status logs and following up with responsible staff to ensure timely completion.
• Compile and transmit the Monthly Report to senior leadership by gathering divisional updates and formatting them into a clear, accurate summary.
• Screen and direct incoming calls and inquiries by serving as the first point of contact for the office and routing issues appropriately.
• Liaise among executive staff, senior administrators, and institutional administration by relaying information accurately and maintaining professional working relationships.
• Serve as a point of contact for staff, students, and families by addressing routine inquiries and directing complex issues to the appropriate office.
• Coordinate distribution of divisional communications and monthly newsletter by preparing and disseminating messages to the community in a timely manner.
• Organize and moderate divisional staff meetings by preparing agendas, recording minutes, and distributing follow-up action items.
• Produce professional documents, tables, and reports by applying strong word processing and spreadsheet skills to ensure accuracy and clear formatting.
• Maintain the divisional organization chart, staff lists, and files by updating records as personnel and structure changes occur.
• Support divisional web page updates by preparing and publishing approved content.
• Reconcile monthly timesheets and respond to payroll inquiries by verifying records…