Academic Affairs Associate

Under minimal supervision, this position will support the Vice Provost for Faculty, Research and Strategy and the Associate Provost for Faculty Affairs and Professional Development. In addition to assisting with the day-to-day functioning of the office’s administrative tasks, the position will manage the development, planning, and implementation of specialized projects within faculty development, faculty hiring, mission integration, and faculty affairs, provide support for research and grant development, and support budget planning to ensure the success of the divisions’ goals.
** Position Specific Responsibilities/Accountabilities
*** Provide advanced-level administrative support, including manage calendar, schedule meetings, prepare agendas, take meeting minutes, organize documents, and maintain digital filing systems (e.g., Box Sync). Prepare correspondence (confidential and non-confidential), memoranda, forms, reports, and other documents. Monitor and order office supplies, as needed. Prepare, coordinate, and process administrative forms, expense, travel, and invoice reports using Workday. Monitor budgets for appropriate purchases, reimbursements, and orders.

Reconcile payments and oversee budget expenditures, process corrections/reclassifications, and draft year end budget reports. 10%
* Research, design, produce, write, review, and/or edit content including, but not limited to: annual reports, website content, MOUs, newsletters, publicity materials for events, centers, or programs (e.g., advertisements, brochures, etc.), and articles that may appear in university publications, letters, and other general communications. Maintain and monitor content on a regular basis to ensure timely and accurate information. Design and produce content for the Faculty Hub, publicity materials and brochures for events, and other general communications to various stakeholders.

Work closely with Marketing and Communications and all the division leaders to maintain and monitor the content on a regular basis to ensure timely, transparent, and accurate information. 10%
* Research trends in the field (higher education, equity and accessibility, faculty professional development, etc.) and assist in the composition of literature reviews for internal projects, extramural funding and publication opportunities. 15%
* Oversee the program logistics for all full-time and part-time faculty orientations, Faculty Awards Ceremony, Faculty Hall of Fame, Internal Grants for the Office of the Provost, and the Proposal Writing Academy. 10%
* Co-develop and manage workflows related to the three phases of faculty outreach/recruitment and hiring in partnership with Human Resources and train college leadership as primary stakeholders. Coordination of revisions and updates to the faculty hiring continuum (request to retain, development of position descriptions/rubrics/interview questions, outreach/recruitment, dept/committee training) in partnership with Human Resources and the Division of Mission. Serve as the central point of contact for faculty search committees throughout the hiring process.

Provide ongoing coordination of workflows for all full-time faculty searches. Manage the step-by-step advancement of each department search committee through the hiring workflow, providing support and communication to college/school leadership as needed.
15%
* Work closely with the Associate Provost for Faculty Affairs and Professional Development on issues related to faculty development and evaluation, as appropriate. Support for the development of a faculty exit/offboarding process with quantitative and qualitative data collection, in partnership with HR and Mission. Provide ongoing coordination between HR, the Provost’s Office, individual faculty and colleges/schools. 15%
* Support the planning and execution of mission-integration events, workshops, and trainings across campus. Collaborate with departments to promote inclusive programming. 10%
* Assist in implementing LMU’s strategic plan in alignment with the university’s mission toward equity, belonging and inclusion. Monitor progress on goals and report metrics to leadership. Facilitate…