Administrative Services Receptionist

Majestic Care is looking for an Administrative Services Receptionist to join our teams’ mission and believe in our core values!

Our mission:
Through the hearts of our Care Team Members, we provide excellent healthcare to those we serve.

• L - Listening
• E - Empathy
• A - Accountability
• D - Decisiveness

This is how we create a culture to LEAD with Love.

The Administrative Services Receptionist serves as the first point of contact for visitors and callers, representing the organization with professionalism and warmth. This full‑time, in‑person role supports both general office operations and the Finance department, ensuring smooth day‑to‑day administrative functions. The Administrative Services Receptionist is detail‑oriented, dependable, and capable of managing multiple priorities in a dynamic environment.

• Greet and assist visitors in a courteous and professional manner
• Answer and direct incoming phone calls
• Manage incoming and outgoing mail and packages
• Create and print labels for internal and external use
• Maintain office supplies inventory and reorder as needed
• Oversee employee kitchen and refreshment areas, including stocking and maintaining snacks, beverages, coffee stations, and general cleanliness of shared spaces
• Ensure the front desk area is tidy and welcoming at all times

• Provides high‑level administrative support to the Chief of Staff, ensuring seamless coordination of executive priorities, meetings, and strategic initiatives across the C‑Suite.
• Acts as a strategic partner and administrative liaison between the Chief of Staff and the Administrative Team, fostering clear communication, alignment, and timely dissemination of information
• Produce polished decks and executive‑ready documents (PowerPoint, Word, PDF) for leadership updates, town halls, and committee reviews; apply brand standards and ensure accuracy and completeness
• Uphold confidentiality and professionalism in all executive communications; handle sensitive information, contracts, and policy drafts with discretion and version control
• Ensure timely and accurate delivery of finalized materials

• Bachelor’s degree in business or a related field preferred.

• Proven experience in a high‑level administrative or executive support role, preferably in healthcare or senior care.
• Experience supporting executives in a fast‑paced, mission‑driven, or high‑growth organization.