Project Coordinator

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Role: Project Coordinator

Department: Warehouse Equipment Project Implementation

Location: Westfield, IN

Employment Type: Full-Time

This position will be responsible for many of the administrative tasks after a project has been sold, from generating and entering purchase orders, coordination of delivery, managing customer expectations, ensuring materials and personnel are coordinated, communicating with customers, and following up on accounts receivables.

• Coordinate activities, resources, equipment, information related to specific jobs
• Interface with clients to identify and define project requirements and timelines for shipments
• Interface with clients and vendors to issue orders, invoices and collect on past due receivables
• Ensure clients’ needs are met as project evolves
• Prepare project proposal time frames, schedule and budget
• Monitor and track progress of specific jobs
• Proactively communicate project status to all internal and external stakeholders
• Use project management tools to monitor working hours, budget, plans and spend
• Issue all appropriate legal paperwork relating to specific jobs
• Reconcile all completed jobs and submit for billing
• Follow up with the customer to ensure complete satisfaction and identify improvement opportunities
• Enter orders in company accounting system
• Prepare reports as requested
• Participate in company process improvement initiatives as requested by management

• Proficient with Microsoft office products (Word, Excel, Project)
• BA/BS degree or equivalent work experience

• Fast paced multi-tasker
• Strong work ethic
• Leadership qualities
• Strong organizational skills
• Ability to work with all team members to ensure on time accurate completion

• Office & field-oriented position with some overnight travel to project sites required
• Overtime and weekend work will be required periodically

Our greatest asset is our people. We have built a team of passionate intralogistics experts who collaborate and partner with distribution and fulfillment operations across North America and worldwide. We believe in providing tailored solutions for every square foot of an operation, and behind these solutions is a carefully selected team that shares our vision, culture, and core values.

We are committed to fostering a supportive and inclusive workplace where every team member can thrive. When you join us, you become part of a family that values your growth, well-being, and contributions. Together, we innovate, solve challenges, and celebrate successes.

• Competitive Salary and Bonus Structure
• Generous Paid Time Off
• Medical, Dental, and Vision Benefits
• 401K with Company Match
• Company HSA Contribution
• Professional Growth Opportunities

Entry level

Full-time

Other

Transportation, Logistics, Supply Chain and Storage