Principal Clerk - Audit Department

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PRINCIPAL CLERK - AUDITOR’S OFFICE - AF35 GRADE 10

Position is responsible for providing accounts payable, clerical, bookkeeping and customer service assistance for the efficient and effective operation of the department.

Works under direct supervision of Assistant Auditor and Auditor, appointing authority. May also receive supervision from other employees of department as designated.

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Prepares invoice input
• Verifies bills for accuracy and appropriate authorization
• Data entry of accounts payable
• Organize weekly vouchers and punch bills
• Verify and post Gas & Electric bills for all city accounts
• Checks contracts for compliance
• Prepares summaries of expenditures and balances in appropriations for warrant
• Posts bills
• Prepares outgoing mail including typing envelopes/labels as necessary. Sorts and distributes incoming mail.
• Verifies off-duty police spreadsheet data from Police Department for submission to Collector and Payroll
• Verify worker compensation invoices
• Create labels and maintain filing system
• Archive records at end of year and assist with record retention pursuant to state regulations
• Handles Accounts Payable and warrant
• Maintains inventory of office supplies; orders supplies and creates purchase orders.
• Responds to inquiries whether via telephone or in person.
• Such other related duties as required.

• Knowledge of bookkeeping with ability to apply such to everyday activities.
• The ability to accurately calculate figures and to use basic mathematical concepts in practical applications.

High school diploma or GED and 1 year related work experience or any equivalent combination of education and experience which provides requisite knowledge, skills and abilities to perform the essential functions of the job.

• Excellent organizational, typing and data processing skills, proficient in the use of personal computers and office software including word processing, database, internet and spreadsheet applications. Working knowledge of office and accounting software and machines.
• The work involves numerous standardized practices, procedures, or general instructions that govern the work and in some cases may require additional interpretation. Judgment is needed to locate, select and apply the most pertinent practice, procedure, regulation or guideline.
• Ability to communicate effectively both orally and in writing; strong communication skills in relaying important information and ability to deal appropriately with other employees, department heads and City officials. Ability to maintain confidential information.
• Ability to understand and follow directions and take the initiative in completing assignments. Ability to complete work under pressure while maintaining a high degree of accuracy in accordance with work deadlines.
• Ability to follow departmental rules, regulations, policies & practices in all aspects of job.
• The work consists of the practical application of a variety of concepts, practices and specialized techniques relating to a professional or technical field. Assignments typically involve evaluation and interpretation of factors, conditions or unusual circumstances; inspecting, testing or evaluating compliance with established standards or criteria; gathering, analyzing and evaluating…