Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a high-tech pharm/biotech organization in Westlake, Texas in a contract capacity with the potential for a permanent role. This position is ideal for someone who thrives in a fast-paced finance environment, enjoys working with detail-driven processes, and takes pride in maintaining accuracy across vendor payments and records. The role will support day-to-day accounts payable operations while partnering with internal teams and suppliers to keep transactions timely, organized, and compliant.

Responsibilities:
• Process a large volume of supplier invoices by reviewing documentation, assigning the correct accounting codes, and entering transactions accurately into the financial system.
• Verify payment requests through three-way matching by comparing purchase orders, receiving records, and invoice details before routing items for approval.
• Coordinate weekly disbursements using checks, ACH, and wire transfers while helping improve efficiency in payment processing activities.
• Reconcile vendor statements, investigate invoice or billing issues, and communicate with suppliers to resolve discrepancies in a thorough manner.
• Maintain up-to-date vendor files, including banking details and required tax forms, to support accurate and compliant payment setup.
• Assist with monthly close tasks by preparing expense accrual information and supporting account reconciliations in the general ledger.
• Organize and retain electronic and physical accounts payable records so documentation is readily available for internal review and external audit requests.