Bids Representative - Westlake, OH

Bids Representative - Westlake, Ohio

Site One Landscape Supply is the largest national distributor of landscaping products across the United States and Canada. As a leading supplier of wholesale goods for green industry professionals, we have a long history of serving those who design, build, and maintain outdoor spaces – from lawns and gardens to golf courses, sport fields and more. We pride ourselves on knowing our customers and their business better than anyone else and providing them with a one-stop shop of extensive inventory covering irrigation, lighting, turf and landscape maintenance, hardscapes, nursery, and pest control supplies.

At Site One, we are passionate about delivering an outstanding customer experience and will stop at nothing to help our customers win. We know that our associates are the key to this success, and our commitment to the Site One DNA and support for our associates through development programs, benefits, and perks align with our vision to "Be a Great Place to Work for Our Associates".

We foster a culture of safety, teamwork, and continuous improvement. With over 700 locations and exciting expansion ahead, now is the perfect time to join Site One and grow Stronger Together™!

• Research, interpret, prepare, and submit responses to government and municipal IFB, RFB, and RFP solicitations, ensuring submissions are accurate, complete, responsive, and submitted in accordance withbid opening deadlines and requirements.
• Gather, review, and organize bid documents,including specifications, special provisions, and addenda, to ensure full understanding of scope and compliance requirements.
• Print, organize, and stage bids by due date for the department, ensuring bid packages are properly prepared, prioritized, and available to support an orderly workflow andtimelysubmission.
• Completebidbond,insurance certificate,and other compliance-related documentation in accordance with public‑sector solicitation and contractual requirements.
• Prioritize and manage multiple bids simultaneously by due date, complexity, and bid opening time whilemaintainingstrict adherence to public‑sector procurement timelines.
• Monitor mail, email, procurement portals, and bid platforms toidentifysolicitations, addenda, awards, purchase orders, and post‑bid communications.
• Communicate andwork collaboratively with field sales, branch teams, and internal stakeholders to resolvescopequestions, product availability, substitutions, pricing, and bid compliance issues.
• Maintain, update, andsubmitvendor registrations, applications, renewals, and prequalification documentation to ensure Site One Landscape Supplyremainsaneligible and qualified bidder.
• Conduct post‑award and post‑bid follow‑up to obtain award notifications, bid tabulations, and competitive information to support future government and municipal bids.
• Prepare, scan, file, collate, and index bid records and supporting documentation to ensure audit‑ready retention and retrievability.

• High levelof attention to detail with the ability toidentifyomissions, compliance risks, and instruction deviations.
• Ability towork effectively in a team‑oriented environment, coordinating across sales, operations, and compliance functions.
• Strong organizational and time‑management skills to manage deadline‑driven public‑sector bids.
• Understanding ofpurchasingand inventory management philosophies.
• Analytical skills and math aptitude combined with excellent customer service and communication skills.
• Proficient computer skills, including MSOffice;experience with electronic bidding portals preferred.

• High school diploma or equivalent.
• 1 to 3 years of experience in or strong working knowledge of irrigation and landscape…