Recruiting and Onboarding Specialist

Join to apply for the Recruiting and Onboarding Specialist role at Palmer Holland

You will play a key role in supporting Palmer Holland’s recruiting and new-hire experience. This role sources and engages top talent, coordinates the interview process, and ensures each new employee’s onboarding experience reflects our values and culture of employee ownership. You will work closely with the Talent & Development Manager, HR Manager, and hiring teams to deliver a consistent, professional, and engaging candidate‑to‑employee journey.

• Source passive candidates through Linked In Recruiter, job boards, referrals, and networking.
• Maintain employee referral tracker through Mango Apps.
• Conduct initial phone screens for operational and entry-level roles.
• Maintain and screen applications through UKG.
• Create and utilize hiring manager surveys to ensure internal customer satisfaction.
• Coordinate interview logistics, including scheduling, travel arrangements, and communication with candidates and hiring teams.
• Manage reimbursement and/or expense report for candidate travel.
• Manage job posts internally and externally.
• Assist with booking and attending career fairs.

• Coordinate new‑hire onboarding logistics—welcome emails, training schedules, and communication with managers.
• Conduct portions of new‑hire orientation and act as a point of contact for new employees.
• Coordinate and manage the new hire onboarding process—logistics, communication, Formula Cards, and scheduling.
• Send new hire announcements and coordinate with HR Coordinator on setup needs.
• Administer new‑hire surveys and compile insights to support continuous enhancement of the onboarding experience.
• Draft and send new‑hire and “Look Who’s Moved” announcements, coordinating with HR and hiring managers as needed.
• Support other HR projects as needed.

• Bachelor’s degree in HR, Business Administration, or related field.

• 2‑4 years experience in full‑cycle recruiting, talent acquisition coordination, or HR support.
• Experience coordinating onboarding/employee orientations.
• Familiarity with applicant tracking systems (UKG preferred) and Linked In Recruiter.

• Intermediate level of expertise in MS Office and Contact Management Software.
• Excellent verbal and written communication abilities.
• Ability to maintain professional conduct that exemplifies corporate policies at all times.
• Ability to handle sensitive information with confidentiality and discretion.
• Detail oriented with strong, accurate clerical skills.
• Proficient at multi‑tasking.
• Proactive problem solver.
• Highly motivated.

Location:

Cleveland, OH

Salary: $72,000.00-$84,000.00