Automotive Dealership Coster

Dealership Costing Clerk / Accounting Office Associate

The Costing Clerk is responsible for auditing and posting vehicle deals received from the Finance and Sales departments. This role ensures that all vehicle purchase costs, trades, accessories, floor plan payoffs, and front/back-end gross profits are accurately calculated, logged, and reconciled.

Deal Costing & Posting: Process and post new and used vehicle sales deals forwarded by the F&I (Finance and Insurance) department into the Dealer Management System (DMS).

Inventory & Trade Management: Handle used car purchases, wholesale transactions, and incoming/outgoing dealer trades, including billing deals and preparing Manufacturer's Statements of Origin (MSO) or title jackets.

Gross Profit Tracking: Update and maintain accounting gross profit logs to ensure every deal reflects true financial profitability.

Reconciliation: Assist with monthly floor plan reconciliations and balance internal deal logs at the end of each month.

Administrative Support: Perform general accounting office tasks, document filing, scanning, and title pairing as assigned.

Experience: 1+ years of experience in automotive dealership costing, accounting, or back-office administration.

Technical

Skills:

Proficiency in Microsoft Office (Excel and Word), 10-key typing, and general computer software/DMS navigation (e.g., CDK, Reynolds & Reynolds, or equivalent).

Attention to Detail: High level of accuracy in numbers, data entry, and paperwork verification.

Communication: Ability to work closely with sales managers, F&I personnel, and accounting leadership.

Education: High school diploma or GED equivalent.

Applications taken strictly confidential.