City Clerk

Are you a detail wizard with a passion for public service? Do you thrive in fast-paced environments and enjoy keeping everything running smoothly behind the scenes? If so, the City of Westminster wants YOU to be our next City Clerk. In this exciting role, you’ll be the heartbeat of our city’s operations, helping us stay organized, transparent, and connected with the community.

From managing official records and supporting City Council meetings to ensuring we’re compliant with all the right rules, your work will directly impact our organization and community. So, if you’re ready to make a difference and keep things ticking along, we would love to meet you!

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below depending on organizational needs.

As the City Clerk, you’ll be the mastermind behind the scenes, managing and coordinating the day-to-day operations of the City Clerk’s Office. You’ll work closely with the City Council, preparing agendas, keeping track of official actions, and making sure all the necessary notices are out there in time. Your attention to detail will ensure that everything runs like clockwork—from official records and legal notices to elections and public requests.

You will not be working alone, either! You’ll be supported by a full time Assistant City Clerk and a team of three full time support staff, all working together to keep the city’s administrative engine running smoothly. This role is key in supporting the City Council, ensuring that official proceedings are documented and that all required notices are published and posted.

You will play an essential part in municipal elections, from coordinating the process to ensuring compliance with relevant laws. Additionally, you will manage the receipt and processing of petitions, claims, and legal documents like subpoenas, summonses, and public information requests. You will also oversee the City’s records management program, ensuring all official City records are properly filed and maintained, while also managing contracts, agreements, and notices for legal purposes.

As the expert in the meeting process, you will provide support to the city's boards, commissions, and committees. You will be the go-to person for all things related to the City’s governance, and your work will directly support the City Manager and executive management team in making sure everything runs smoothly.

This is a Department Director classification that reports directly to the City Manager and oversees, directs, and participates in all activities of the City Clerk's department, including development, and administration of departmental policies, procedures, and services. This classification provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas.

Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines. Knowledge and expertise of the Brown Act, elections code, Fair Political Practices Commission, and Public Records Act are required.

Attendance at Council meetings are also required.

The following guidelines are recommended in order to successfully perform the assigned duties. Any combination of the education and experience guidelines may be considered qualifying depending on the needs of the position. Knowledge and ability guidelines are expected upon entry or may be learned with a short period of time. Additional licenses and certificates may be…