Senior Executive Assistant to CEO

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what's happening now and shape what's coming next. Vantor is a place for problem solvers, changemakers, and go-getters-where people are working together to help our customers see the world differently, and in doing so, be seen differently. Come be part of a mission, not just a job, where you can:
Shape your own future, build the next big thing, and change the world.

To be eligible for this position, you must be a U.S. Person, defined as a U.S. citizen, permanent resident, Asylee, or Refugee.

Export Control/ITAR:
Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3).

Please review the job details below.

• Manage the CEO's complex calendar across Board of Directors, executive leadership, internal, and external commitments.
• Assess changing priorities, identify conflicts, and use sound judgment to reschedule meetings and protect time for critical touchpoints, including when schedules are compressed or competing.
• Present clear options, context, and trade-offs when a decision or escalation is needed; resolve scheduling and prioritization issues independently within established guidelines.
• Optimize the CEO's time by reducing low-value tasks and protecting capacity for strategy, hiring, innovation, and other high-impact priorities.
• Anticipate workload pressures and proactively manage the CEO's meeting cadence to support sustained effectiveness.
• Establish meeting purpose and preparation expectations; prepare agendas and executive-ready briefings, capture decisions, and track follow-up actions to completion.
• Filter incoming requests and issues, resolve them where appropriate, and escape matters with clear context while maintaining accountability through resolution.
• Reinforce priorities and manage stakeholder expectations with professionalism, tact, and discretion.

• Coordinate Board of Directors scheduling and serve as a primary point of connection between the CEO, Vantor, Board members, and Board leadership.
• Respond promptly to scheduling and coordination needs, including across international time zones and with Board members and chairmen.
• Coordinate confidential scheduling and communications with local, state, U.S., and international government representatives.
• Represent the CEO with sound judgment, professionalism, and appropriate discretion in sensitive interactions.

• Plan detailed, contingency‑ready domestic and international travel with minimal executive involvement, including flights, ground transportation, lodging, visas, travel documentation, time zones, and itineraries.
• Compare flight and routing options based on total travel time, nonstop availability, layovers, reliability, cost, and the CEO's schedule; prepare alternatives for disruptions.
• Coordinate with internal partners and external providers, and communicate itinerary details and changes promptly.
• Manage a high volume of travel and expense activity; prepare accurate expense reports, track submissions in Concur, resolve incomplete items, and follow up proactively to meet deadlines.

• Coordinate candidate interviews and deliver a thoughtful, well‑organized candidate experience, including scheduling and executive briefings.
• Build and maintain scalable workflows for planning, prioritization, communications, scheduling, and travel.
• Partner with other Executive Assistants and cross‑functional teams to standardize processes and improve executive office efficiency.
• Build bridges across the Executive Assistant team and serve…