Office Administrator - Westminster, Colorado

Office Administrator - Westminster, Colorado

The Office Administrator covers a wide range of HR and office administrative functions. This role will support the back-office functions of the People & Organization team in North America, provide office administrative functions critical to the smooth operations of the North American Headquarters and Technology Center, as well as assist with travel and expense reporting.

Responsibilities include:

• Providing a high-level of customer service to employees, as well as to external guests and customers
• Supporting the day-to-day operations of the P&O function and ensuring employee records, HR processes, and compliance activities are handled accurately and efficiently
• Ensuring data accuracy and confidentiality of employee information
• Preparing hire paperwork and employment documents
• Scheduling interviews and coordinating candidate communications
• Tracking required training and certifications
• Scheduling meetings, training sessions, and HR events
• Greeting and directing guests and employees
• Receiving and distributing deliveries
• Maintaining and operating mail meter
• Posting outgoing mail
• Facilitating office supply and maintenance requests
• Managing meeting room set-up, including catering deliveries, clean up after meetings
• Performing weekly and monthly employee/loaner badge audit
• Running badge reports for our office locations
• First Aid Kit Audit
• Assisting with catering for new hire lunches, meetings and department requests
• Maintaining kitchen/lunchroom and small kitchen areas in office, keeping tidy and ensuring there are standard items available for restock
• Maintaining security by following procedures
• Participating in planning and execution of evacuation procedures
• Supporting employee events as needed
• Assisting P&O team with project work when needed
• Acting as backup for corporate Travel Manager; booking employee, new hire and candidate travel as requested
• Monitoring and validating expense reports
• Monitoring traveler compliance, including identifying and making recommendations to address non-compliant travelers and unenforced policies
• Assisting with immigration requests, visa assistance for recruiters and travel manager
• Performing other duties, as assigned

Application Requirements What you need to succeed:

• High School Diploma or equivalent
• 2+ years of customer service experience
• Professional and friendly attitude
• Use discretion and maintain confidentiality regarding sensitive data
• Attention to detail and strong organizational skills
• Willingness to help others when requested
• Knowledge of MS Office Suite
• Strong written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Multitasking and time-management skills, with ability to prioritize
• Punctual with strong attendance history

Desirable, but not Essential:

• Hands-on experience with office equipment; printers, coffee brewers, etc.
• Experience with Concur and SAP a plus

Salary range for this position is $45,000 - $53,000. Salary will be commensurate with experience and skillset. We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%).