Project Coordinator - Westminster

RSI is a dynamic group of companies that has provided services to major federal clients and Fortune 500 engineering and construction companies since 1996. We have experience in complex, highly regulated markets providing environmental, nuclear, construction management, project delivery, and specialty professional services while maintaining an excellent safety record.

We offer a full range of benefits including a generous PTO plan, paid holidays, FEHB medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, and short- and long-term disability.

RSI is headquartered in Oak Ridge, Tennessee, and is a wholly owned operating company of ASRC Industrial (AIS). AIS is a wholly owned operating company of Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC). Through ASRC, we are a certified Minority Business Enterprise (MBE) and Small Disadvantaged Business (SDB), and we also offer 8(a) options.

RSI is recruiting for a Project Coordinator who will provide project coordination and administrative support to the Information Management Director and the Information Management organization. This position assists with coordinating projects, tracking schedules and deliverables, preparing reports and maintaining project documentation, and facilitating communication across teams and functional areas. The position also provides administrative support, including coordinating meetings, managing calendars and schedules, preparing correspondence and presentations, maintaining files and records, and supporting day-to-day departmental operations.

The successful candidate is organized, detail-oriented, proactive, and able to manage competing priorities while maintaining confidentiality and delivering quality work.

Job Title: Project Coordinator

Location(s): Westminster, CO

Status: Full-Time

FLSA: Exempt

Hiring Range: $55,000.00 – 60,000.00 per year. (The anticipated starting salary is based on the posted minimum requirements for this position. The offered salary will be based upon the selected applicant’s education, training, and experience.)

This position is required to travel less than 5% of the time.

• Provide project coordination and administrative support to the Information Management Director and Information Management organization, supporting department initiatives, projects, and operational priorities.
• Coordinate project activities, schedules, milestones, deliverables, and action items; maintain project trackers and follow up with responsible parties to support timely completion.
• Prepare, maintain, and distribute project documentation, status reports, meeting materials, presentations, correspondence, and other organizational communications.
• Schedule and coordinate meetings, workshops, and working sessions, including calendar management, meeting invitations, agenda preparation, material distribution, meeting notes, and action-item tracking.
• Support project planning and execution by coordinating resources, gathering information, monitoring progress, identifying potential scheduling or coordination issues, and escalating concerns to the appropriate individual.
• Maintain organized project files, shared resources, trackers, and documentation in accordance with established information management, records management, and document control practices.
• Assist with the coordination and documentation of information management activities, processes, procedures, and initiatives, including tracking assignments and supporting the development and maintenance of process documentation.
• Provide administrative support to the Information Management Director, including calendar coordination, correspondence, meeting preparation, travel arrangements, expense documentation, and other administrative activities as needed.
• Coordinate with internal departments and functional support groups, and other stakeholders, to facilitate communication and completion of assigned activities.
• Assist with collecting, organizing, and compiling project, operational, and performance data for reporting, presentations, and management review.
• Support project kickoff, status review, lessons learned, and closeout activities by coordinating participants, documenting outcomes, and tracking follow-up actions.
• Handle sensitive and confidential information appropriately and exercise discretion when coordinating communications and maintaining…