Administrative Assistant - Department of Management & Budget

Pay Range (Grade): $24.14 - $42.23 (H400)

Hiring Pay Range: $24.14 – 25.35

Other Compensation Offered:
Overtime, Compensatory Time

Employment Type:

Full-Time, 40 hours per week

Organization:
Management & Budget - Administration

Location:

County Office Building

Reports to:

Director, Management & Budget

Classification:
Non-Exempt (40063)

At Carroll County Government, we look for people who are eager to engage in meaningful work that positively impacts our community. As public servants, our sense of purpose and motivation to work hard starts with the value we place on relationships with coworkers, community partners, and those we serve. We strive to build collaborative and passionate teams, with opportunities to learn and explore new possibilities in a welcoming workplace.

As a team, we are committed, inspired, and connected to make a difference in the community.

Are you ready to support a vital government function? As the Administrative Assistant in Management & Budget, you will handle essential administrative duties. Reporting to the Director, your role will support the Budget, Grants Management, and Risk Management divisions. The work you do will support the flow of information throughout the department. Staying organized, completing tasks, and maintaining positive relationships are the daily responsibilities of this role.

• Prepare budget documents and appropriation letters; compile credit rating data; research legal documents; and maintain accurate reports, spreadsheets, surveys, and related records.
• Review invoices and requisitions, create and upload budget transfers and amendments, and run reports in the financial management system. Assist staff with the budget process.
• Assist Management & Budget divisions with the budget process, including grants. Develop a working understanding of the budget and grant processes.
• Assist with maintenance and organization of grant records; proof grant applications and documents; prepare grant documents for approval and signature.
• Perform general support functions such as scheduling meetings, distributing mail, answering phones, and retrieving information. Compose, prepare, and process complex and confidential correspondence, including coordination of FOIA requests.
• Provide office and project support as needed to the Budget, Grants Management, and Risk Management divisions.
• Greet and engage with visitors and employees in a professional and courteous manner. Serve as a point of contact for County agencies and clients.
• Manage office related expenses within operating budget.
• Ensure all work is complete and timely to support department goals. Evaluate feedback and procedures to improve efficiency.
• Invite collaboration and seek learning opportunities. Proactively assist peers to create a supportive work environment.
• Exhibit integrity, ethics, and fiscal responsibility.

• Filing and Organizational Systems (Intermediate)
• Multitasking (Intermediate)
• Verbal and Written Communication (Intermediate)
• Financial Acumen (Introductory)
• Organizational Awareness (Introductory)
• Microsoft Excel (Intermediate)
• Microsoft Office Suite (Intermediate)

• Service Excellence
• Decision Making
• Collaborating with Others
• Digital Literacy
• Continuous Learning
• Adaptability
• Attention to Detail
• Data Literacy
• Financial Acumen

• Associate degree or two years of college in a related field
• Three or more years of related experience
• A comparable amount of education and experience may be substituted for the minimum requirement.

• Requires criminal background check as condition of employment.
• Must meet Carroll County Risk…