Preconstruction Coordinator | Westmont, IL

At Berglund Construction, our success is driven by people who care deeply about their work, their teammates, and the communities they serve. We create an environment where collaboration, accountability, continuous learning, and innovation are encouraged at every level.

When you join Berglund, you'll have the opportunity to work on meaningful projects, develop professionally, and contribute to a company that values relationships as much as results. We believe that when our people thrive, our projects do too.

Come build your future with a team that's committed to excellence, growth, safety and making a lasting impact.

The Preconstruction Coordinator supports the preconstruction and business development teams by managing pursuit intake, proposal logistics, document control, pursuit calendars, Hub Spot updates, and reporting. This role ensures RFP/RFQ opportunities are organized, deadlines are controlled, stakeholders are aligned, and pursuit records are accurate from initial receipt through submission, interview, award, and closeout.

The Preconstruction Coordinator reports to the Director of Preconstruction.

• Monitor RFPs, RFQs, and leads; log opportunities in Hub Spot/pursuit trackers and identify key dates, values, markets, and risks.
• Set up pursuit folders; download and organize RFP documents, drawings, specs, addenda, clarifications, and current versions.
• Prepare Go/No-Go support information and archive superseded documents, final proposals, and interview materials.

• Maintain a live Pursuit Calendar for questions, addenda, pre-bids, submissions, interviews, and shortlist notices.
• Send reminders and confirm pursuit leads, assignments, expectations, resource conflicts, and critical open items across IL and IN teams.
• Route RFIs and pre-bid questions; prepare agendas, notes, action items, owners, due dates, and follow-up items.

• Populate proposal templates with project data, resumes, profiles, dates, client information, and approved standard content.
• Collect input for approach, schedule, logistics, safety, quality assurance/quality control, Lean process, and preconstruction strategy sections.
• Track proposal progress, support final quality/brand review, maintain content libraries, and log capture-plan next steps.

• Update Hub Spot and pursuit trackers with statuses, contacts, values, fees, assumptions, submissions, shortlists, wins/losses, and pass decisions.
• Prepare weekly pursuit reports and monthly dashboards for pipeline, Go/No-Go counts, shortlist rate, win rate, and value of wins.
• Support data hygiene, quarterly reviews, capacity look-aheads, template refreshes, data checks, and Illinois/Indiana alignment.

• High school diploma required; associate or bachelor’s degree business, communications, or a related field preferred.
• 2+ years of construction administration, preconstruction, estimating/proposal support, business development support, or related experience preferred.
• Working knowledge of RFP/RFQ processes, document control, proposal production, calendars, and deadlines.
• Proficiency with Office, Outlook, Teams, Excel, PDF tools;
  Hub Spot/CRM, Bluebeam, or Procore experience helpful.

• Holds true to Berglund Construction’s core values:
  Operation Excellence, Can Do Attitude, Client Focus, Respect for the Individual
• Highly organized, detail-oriented, and able to manage multiple active pursuits and deadlines.
• Strong communication, follow-through, and action-item accountability.
• Proactive team coordinator across…