Examinations and Administration Officer

The Examinations and Administration Officer will be responsible for coordinating, administering and ensuring the smooth and compliant running of all internal and external examinations in line with JCQ regulations, awarding body requirements and school procedures. The postholder will ensure the integrity, accuracy and security of the entire examinations process, including the organisation of examination entries, timetabling, candidate arrangements, examination materials, invigilation, results and associated records, while supporting the school’s Catholic ethos and safeguarding responsibilities.

Due to the ‘seasonal’ nature of the role, the postholder will also undertake a range of additional administrative responsibilities to support the smooth operation of the school. These will include assisting with the administration and processing of Year 6 admissions and In-Year admissions; managing and maintaining information and records on Evolve, ensuring that relevant information is accurately recorded, updated and processed in a timely manner;

and monitoring and responding to the Enquiries Mailbox on a day-to-day basis, ensuring enquiries are dealt with appropriately and accurately and promptly signposted to the relevant member of staff or department.

Your duties and responsibilities will include:

Liaise with Heads of Department, teaching staff and senior leaders to ensure accurate entries and compliance with regulations

Maintain effective systems for managing all aspects of examinations

Ensure the school remains compliant with JCQ regulations and awarding body requirements

To complete exam entries using either electronic or manual systems as required ensuring an appropriate back up arrangement is in place

Keep up to date with regulatory changes and communicate requirements to staff, candidates and parents

Actively co‑operate with the JCQ Centre Inspection Service, an awarding body or a regulatory authority when subject to an inspection, an investigation or an unannounced visit

Annually confirm the information required by the National Centre Number Register (as administered by OCR on behalf of the JCQ) and inform of any changes to centre status

Manage the secure receipt, storage and handling of confidential examination materials.

Support with managing potential conflicts of interest by informing the awarding bodies of timescale for each examination series and recording the measures taken to mitigate any potential risk to the integrity of the qualifications affected

Be responsible for the creation/review/update of exam‑related policies/procedures as required by the regulations and accurately reflect working practices in the school

Manage the examinations budget, including recovery of fees where appropriate

Register or enter candidates for an examination or assessment in accordance with the awarding bodies’ published procedures and deadlines for that qualification

Coordinate accurate exam entries, registrations and amendments within published deadlines

Maintain required identifiers for each candidate entered for an examination/assessment and enter candidates who are on roll at the centre as internal candidates

Effectively use internal and external systems to submit and manage awarding body registration and entry data

Liaise with Finance to ensure fees are paid as instructed and at the time specified by the awarding bodies

Submit any applications for transferred candidate arrangements in accordance with the awarding body requirements

Liaise with relevant internal stakeholders to ensure final entries/registrations that have been submitted to an awarding body are regularly monitored, submitting timely changes…