Freelance In-Person Event Specialist

Freelance In-Person Event Specialist - Weston, Florida

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Weston, FL to help us manage the logistics of an upcoming in-person event. The right candidate will be based in Weston, FL, have corporate event experience, entrepreneurial spirit, passion for our mission, and the energy and discipline to build in a start-up tech environment.

Visit.org helps companies discover and book thousands of carefully curated social impact team experiences, led by and benefiting local nonprofits. With a library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders scalable, culturally appropriate content for purpose-driven employee and client engagement.

• Coordinate all event details, ship event materials, and arrange staffing for each event; be on-site to manage the event as our day-of hands-on coordinator for engaging, team-building activities that support a great cause.
• Participate in virtual planning meetings ahead of each event with corporate partners, nonprofit partners, Visit.org hosts, and coordinators.
• Own the on-site experience: set up, align with the on-site team, tear down, clean areas, solve problems, and ensure a high-quality customer experience.
• Serve as Visit.org representative, leader, and problem solver at events.
• Coordinate roles and responsibilities with the onsite team, including event host, nonprofit organization, venue, staff, and corporate partner.
• Manage check-in and provide a warm, friendly welcome to guests.
• Address issues such as missing supplies, late staff, and technology challenges; escalate to the Events Team when needed.
• Provide updates, photos, and videos to Events Team during the event.
• Assist with breakdown after the event and repackage/ship materials back to the distribution center.
• Pack supplies and print shipping labels as required.

• Fluency in English and strong communication skills
• Based in Weston, FL
• Schedule flexibility to work per-event contracts as needed
• Experience in complex, large-scale events and smaller executive-level events
• Proven ability to execute events at a high level and continually improve the customer experience
• Resourceful, composed under pressure, and solution-minded in ambiguous situations
• Quick thinker with backup plans and strong problem-solving on the fly
• Self-starter, organized, and detail-oriented
• Strong relationship-building and customer service skills
• Experience with group facilitation and managing group dynamics
• Ability to work flexible hours, including nights and weekends
• Willingness to travel within the local region
• Interpersonal and customer service skills suited for fast-paced environments
• Comfort wearing many hats and taking on varied tasks
• Comfort being present and interacting with large crowds

• Able to lift, slide, and carry up to 30 lbs
• Able to stand for extended periods

This is an on-location, in-person, per-event contract role in Weston, FL. This role is open only to candidates already based in Weston, FL. No relocation packages are offered at this time.

• Competitive hourly rate
• Meaningful and impactful work
• Opportunity to meet social impact-minded individuals
• Chance to build experience for your resume
• Potential for recurring freelance employment with Visit.org