Accounts Payable Specialist

Accounts Payable Specialist Position Summary

Our client, an education-focused organization, is seeking an experienced Accounts Payable Specialist to support daily financial operations. This role is responsible for full-cycle accounts payable processing, ensuring accuracy, compliance, and timely payments in accordance with organizational policies, funding requirements, and internal controls. Experience with Blackbaud is strongly preferred.

• Process full-cycle accounts payable, including invoice review, coding, approvals, and payment processing
• Enter and maintain vendor invoices, credit memos, and payments accurately within Blackbaud
• Ensure expenses are properly coded to the general ledger, grants, and programs as applicable
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Prepare and process weekly and/or biweekly payment runs (checks, ACH, wires)
• Maintain accurate AP records and supporting documentation in compliance with audit requirements
• Assist with month-end and year-end close, including AP accruals and reconciliations
• Respond to vendor and internal inquiries professionally and efficiently
• Support audits by providing AP documentation and responding to requests
• Collaborate closely with Finance and internal stakeholders to ensure smooth workflows and data accuracy

• Proven experience in accounts payable within an education, nonprofit, or similar mission-driven environment
• Hands‑on experience using Blackbaud (required or strongly preferred)
• Strong understanding of AP processes, internal controls, and accounting best practices
• High attention to detail with strong organizational and time‑management skills
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment
• Strong communication skills and a collaborative working style

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. As required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents,…