Program Operations Manager

Organization: Live Girl
Location: Westport, Connecticut, USA
Work Arrangement: Primarily remote / hybrid, with in-person attendance as required
Employment Type: Full-time, 40 hours per week
Annual Salary: $63,000–$68,000
Final date to receive applications: Rolling

Founded in 2014, Live Girl is a Connecticut-based nonprofit organization dedicated to building confident, career-ready leaders. Its mission is to prepare the next generation of brave women leaders with the skills, mentorship, and opportunities they need to thrive and make a positive impact.

Live Girl is seeking an organized, proactive, and detail-oriented Program Operations Manager to coordinate the systems, processes, and administrative activities that support its programs and strategic initiatives.

Reporting directly to the Chief Operating Officer (COO), the successful candidate will work closely with staff across the organization to ensure that events, scholarships, volunteer activities, alumni engagement, and internal operations run efficiently. The role also involves administering the organization’s Bloomerang customer relationship management (CRM) system and supporting general human resources and administrative functions.

This position is suited to someone who enjoys coordinating multiple projects, improving organizational systems, maintaining accurate records, and helping a mission-driven nonprofit operate effectively.

• Provide cross-program administrative, outreach, and logistical support as assigned by the COO.
• Coordinate operational activities and maintain systems that help staff deliver programs efficiently.
• Support organizational priorities and respond to changing needs, deadlines, and event schedules.

• Coordinate planning and logistics for organizational events, including:
  • Women’s Day
  • Day of the Girl
  • She Is Rising fundraiser
  • Gratitude Reception
  • Leadership summits
  • Company site visits
  • Other program and community activities
• Arrange venues, scheduling, registration, event materials, volunteer logistics, and participant communications.
• Coordinate event follow-up in collaboration with the relevant team leads.

• Coordinate scholarship applications and communications with applicants and judges.
• Manage selection schedules, documentation, and award logistics in collaboration with program leadership.
• Maintain accurate scholarship records and support recipient engagement.
• Assist with coordinating executive coaching for scholarship recipients.

• Support the development and coordination of Live Girl’s Alumni Network.
• Organize alumni outreach, communications, and engagement activities.
• Coordinate volunteer recruitment, scheduling, confirmations, and follow-up.
• Maintain volunteer records and support volunteer participation in programs and events.

• Serve as the central administrator for Live Girl’s Bloomerang CRM system.
• Maintain CRM workflows, records, reporting processes, and data standards.
• Provide staff guidance and support with CRM-related questions and system use.
• Monitor data quality and coordinate system updates and troubleshooting.
• Support database updates, record tracking, reporting, and preparation of administrative materials.
• Work with program and development leaders, who remain responsible for the accuracy and timely entry of their respective data.

• Support staff onboarding documentation and training records.
• Assist with basic human resources administration.
• Maintain Notion work spaces, shared folders, operational documents, and status updates.
• Help ensure internal records and…