Human Resources Assistant

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Human Resources / Westwood, MA

Reports to: Human Resources Manager

Employment Type: Full‑time;
This role is fully in‑office at SECLOCK’s Westwood, MA location

The Human Resources Assistant will support the HR department with administrative missions and processes. This role assists with recruiting, onboarding, employee records management, compliance, employee support, and event coordination. The HR Assistant helps ensure that the department operates smoothly and efficiently.

• Create and maintain complete and accurate employee files, including I‑9 binders.
• Maintain current paper and electronic employee files.
• Assist with timekeeping and payroll functions including timecard changes, PTO requests/ tracking, and running reports.
• Serve as point of contact for routine employee and HR inquiries.
• Schedule interviews, trainings, and other meetings as requested by the HR team.
• Maintain up‑to‑date tracking system for all company‑wide trainings.
• Assist with internal audits by running reports and gathering required information as directed by the HR team.
• Assist with the planning and execution of special events such as benefits Open Enrollment, company‑wide meetings and trainings, employee recognition events, and holiday parties.
• Assist with Mid‑Year and Annual Performance Review seasons as needed.
• Assist with posting job vacancies on job boards and social media.
• Review resumes submitted through Indeed and the SECLOCK website to determine qualified candidates and schedule interviews with candidates as requested by the HR team.
• Prepare onboarding materials, ensure completion of new hire documentation, and assist with new hire orientation.
• Complete internal and external company‑wide mailings pertaining to HR initiatives.
• Input data into payroll system throughout the year to keep electronic employee files up‑to‑date with current address, മരിച്ചു, pay rate, deductions, and tax information.
• Coordinate with the Marketing department to maintain SECLOCK’s Careers pages on the company website and social media.
• Assist with Order Entry responsibilities as time permits.
• Maintain confidentiality of employee information at all times.

• Minimum of an associate’s degree in a related field and/or 2+ years of related experience.
• Excellent verbal and written communication skills.
• Ability to maintain confidential information at all times.
• Excellent organizational and time management skills.
• Detail‑oriented and able to multitask.
• Ability to handle a large volume of work, as well as balance different tasks throughout the day.
• Ability to adapt and respond quickly to changing priorities.
• Proficient with Word, Excel, and PowerPoint.
• Experience with, or the ability to quickly learn, payroll systems (either Paychex or ADP), HRIS, and similar computer applications.

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