Accounts Payable Assistant

As an Accounts Assistant, you will play a key role within the finance function, supporting the end-to-end accounts payable process and ensuring invoices are processed accurately, paid on time, and correctly recorded. You will work closely with internal teams and external stakeholders to maintain strong financial controls, support reconciliations, and assist with month-end processes. This role requires a detail-focused and proactive individual who can manage a varied workload within a fast-paced environment.

• Process invoices accurately and ensure timely payment in line with agreed terms (UK and international suppliers where applicable)
• Route invoices for approval and ensure they are returned within required time frames
• Ensure correct purchase order processes are followed
• Set up and maintain supplier accounts with verified information
• Work closely with internal stakeholders to ensure invoices are approved and processed correctly
• Manage accounts payable queries through shared inboxes, ensuring timely resolution
• Perform supplier statement reconciliations and resolve discrepancies
• Monitor and manage debit balances on supplier accounts
• Support complex monthly reconciliations, including intercompany and accrued items
• Assist with bank reconciliations and journal postings
• Prepare month-end accruals where required
• Allocate direct debits and payments on account
• Provide documentation to support audit requests
• Support ad hoc finance projects and process improvement initiatives
• Build strong relationships with both internal teams and external suppliers

• Strong attention to detail and accuracy when working with financial data
• Confident working within accounts payable processes and identifying discrepancies
• Good Excel skills, including formulas, lookups, and pivot tables
• Strong communication skills with the ability to build relationships across teams
• Ability to manage multiple tasks and meet deadlines
• Good understanding of basic accounting principles and financial processes
• Proactive, organised, and solution-focused approach

March Recruitment is an equal opportunities employer and complies with all relevant UK legislation.