Information Literacy Librarian University Libraries Vice Provost Academic Effectiveness

Project Administrator

Be an on‑site resource for information, to provide support on processes and procedures, and to help to keep the team organized.

• Set up, management of Project Management website (Procore).
• Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline.
• Upload all project‑related documents including drawings and specifications; order drawing sets and specifications books through a reprographics company upon request.
• Create document logs for contracts.
• Assist project team with submittal and material delivery log upload and updates; dunning letters.
• Subcontractor change order processing and tracking.
• Assist with subcontractor insurance tracking.
• Finalize Owner contracts and Owner change orders through AIA software.
• Distribute Raving Fans surveys to clients and executives.
• Support with receiving/organizing closeout documentation and submitting to client.
• Review and submit expense reports for Project Management and Project Services Group personnel.
• Track certified payroll.
• Site office/trailer setup, order office supplies, shipping labels upon request.
• Provide assistance with conference call setup, notification, calendar events.
• Aid in meeting and event preparation, scheduling, and meeting minutes.
• General administrative support of project team members.

• A bachelor’s degree in a relevant field is required.
• Proficient in Timberline PM software is desired.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
• Outstanding attention to detail and an ability to prioritize and work on multiple tasks.
• Proactive, self‑motivated, innovative, collaborative, problem solver.
• Proven ability to excel in a fast‑paced environment.
• Strong team player with a positive attitude.
• Good written and oral communication skills.

Consigli provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

• Set up, management of Project Management website (Procore).
• Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline.
• Upload all project‑related documents including drawings and specifications; order drawing sets and specifications books through a reprographics company upon request.
• Create document logs for contracts.
• Assist project team with submittal and material delivery log upload and updates; dunning letters.
• Subcontractor change order processing and tracking.
• Assist with subcontractor insurance tracking.
• Finalize Owner contracts and Owner change orders through AIA software.
• Distribute Raving Fans surveys to clients and executives.
• Support with receiving/organizing closeout documentation and submitting to client.
• Review and submit expense reports for Project Management and Project Services Group personnel.
• Track certified payroll.
• Site office/trailer setup, order office supplies, shipping labels upon request.
• Provide assistance with conference call setup, notification, calendar events.
• Aid in meeting and event preparation, scheduling, and meeting minutes.
• General administrative support of project team members.