Payroll Coordinator

The Payroll Coordinator supports the payroll function for Charlesbridge, MHC, South Shore Bank and Dedham Institute for Savings. Payroll is processed bi-weekly and there are quarterly board payrolls. This position maintains employee records and monitors employee benefit balances, accruals and PTO status, and other administrative duties. Works closely with management to coordinate, track, and facilitate electronic timecards and other related documents.

The ideal candidate will be enthusiastic and energetic about payroll. This individual will exercise a high level of integrity with highly sensitive, confidential information. This person will be able to think strategically about the position and look for process improvements and ways to more fully utilize the payroll and HRIS system. Attention to detail and accuracy is a must. The Payroll coordinator must have the ability to stay organized and understand that changing priorities will influence time management.

This position will demonstrate a high level of integrity, in-depth payroll knowledge, and a pro‑active approach to customer service.

• Processes the Company’s bi‑weekly, monthly, and off‑cycle payrolls; processes payment for commissions, bonuses, incentives, etc.
• Enters and verifies time and attendance exceptions on a bi‑weekly basis, including employee leave of absences.
• Enters and verifies earnings and deductions into employee’s records to ensure proper payment of taxes, insurance premiums, and other benefits.
• Research payroll inquiries to determine the correct payment of wages in accordance with Bank policies and local and federal statutes. Keeps informed about changes in tax and deduction laws that apply to the payroll process.
• Funds retirement and HSA accounts as part of the Bank’s payroll processing.
• Reviews reports to ensure accuracy of the Bank’s payroll. Audits records, both paper and electronic.
• Performs administrative duties as requested for Human Resources Department.
• In cooperation with other HR units, participates in ad‑hoc or special Human Resources projects deemed a priority and performs related work as required.
• Adhere to the Bank’s privacy and data security policies including but not limited to safeguarding of sensitive information and complying with relevant regulations to protect non‑public information.

• Assists with updates to standard operating procedures (SOPs).
• Completes employment verifications for employment and credit purposes.
• Assists with 401k, workers compensation, and payroll audits.
• Assists with various compensation and benefits surveys.

Consider this description to be the foundation of your job, not its boundaries. Expect to participate in internal and external training sessions and activities not described here which enhance the quality of service to the client.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of two years customer service and/or office related experience.
• Attention to detail is critical.
• Strong organizational, mathematical and communication skills are essential for success in this role.
• Knowledge of rules and regulations related to payroll processing a plus.
• Ability to explain the procedures, guidelines and policies governing personnel and payroll processing.
• Proficiency with Excel and Microsoft Office 365, required.
• High regard for confidentiality.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use sufficient hand, arm and finger dexterity or feel…