Advancement Services Manager Weymouth, MA

Be where your experience will matter: non-profit excellence in education, enrichment and family support!

Full-Time Exempt

Reports to Director of Advancement

The Advancement Services Manager provides  critical support forthe

Stars’ advancement team. This role manages the systems, data, processes, and logistical functionsthatdrivefundraising, grants, donor engagement, volunteer events, and major organizational initiatives. The Manager ensures accuracy, efficiency, and consistency across all advancement activities, strengthening Stars’ capacity to secure funding andmaintainstrong donorrelationships.

• Manage Donor Perfectdataintegrity , reporting, database hygiene, and dashboard development.
• Ensuregift entry and acknowledgment processes to ensuretimelyandaccuratestewardship.
• Maintain donor records, contact information, pledge tracking, and segmentation lists.
• Conduct regular data audits and produce reports for the Advancement Director, board committees, finance, and funders.
• Partner with finance to reconcile revenue and ensure proper coding for all contributions.

• Maintain the grants calendar, internal deadlines, and submission schedule.
• Prepare standard attachments, program data, organizational materials, and required documents.
• Pull data and coordinate outcome information needed for funder reporting.

• Managelogistics for Stars signature events.
• Coordinate registration systems, guest lists, sponsorship fulfillment, seating, and event-day procedures.
• Track auction and raffle items, donations, marketing materials, and event-related inventory.
• Support post-event reconciliation, donor follow-up lists, and reporting.

• Serve as the primary coordinator for corporate and community volunteer days.
• Manage schedules, supply needs, site assignments, and communication with volunteer partners and other departments including facilities.
• Track volunteer attendance and compile impact metrics for reporting and stewardship.

• Develop and refine internal processes for grants, donor relations, events, communications, and department-wide workflows.
• Coordinate cross-department tasks with Finance, Program Directors, Facilities, and the Stars School leadership team.
• Support onboarding and coordination of external vendors, consultants, and interns.
• Provide high-level administrative and operational support to the Director,ensuring alignment across all advancement initiatives; other duties reasonably related to the position and Stars’ mission, as assigned.

• Bachelor’s degreein relatedfieldpreferred.
• 3 years of experience in advancement services, fundraising operations, nonprofit administration, ora related field. 5+ years preferred.
• Experience with a fundraising CRM;
  
  Donor Perfectpreferred.
• Strong organizational, analytical, and project management skills.
• Ability to manage multiple complex timelines with accuracy and follow-through.
• Excellent written and verbal communication skills.
• Comfort working in a fast-paced environment withmultiplepriorities.
• Proficiency in Microsoft Office, Google Workspace, andprojectmanagement software.

South Shore Stars provides high-quality early education, youth development, family support programs, and specialized instruction for students with language-based learning differences through the Stars School & Learning Center. Starsserveschildren and families across Weymouth, Quincy, and Randolph and supports more than 1,300 children annually.

South Shore Stars is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.

We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

All employment is decided based on qualifications, merit, and agency need.

South Shore Stars provides comprehensive early education and youth development programs that enhance the optimal growth of children from economically and culturally diverse families, using a family support approach in collaboration with schools and other service providers.

Four core goals form the foundation of our work:

· Enable parents to work.

· Help each child reach their full development potential.

· Facilitate positive youth development.

· Improve academic achievement for students at risk of academic failure.