Orchestra Personnel Manager & Librarian

Central City Opera House Association (“Central City Opera,” “CCOHA,” or “CCO”)

Reports to:

Head of Music

Works closely with:
Senior Director of Artistic Planning & Partnerships;
Director of Production;
Managing Director of Internal Affairs;
Finance & Accounting; conductors; orchestra musicians; and AFM representatives

Status:
Part-time, Seasonal

Compensation: $ per hour during preparation weeks for the summer festival, depending on experience. The current CBA with AFM Local 20-623 DMA chapter outlines compensation for the Orchestra Personnel Manager responsibilities of this position during the summer Festival.

Location:

The primary work location(s) will be at CCO’s administrative offices in Wheat Ridge, CO from approximately mid
- August through May, with some commuting as necessary to Central City, CO during these months, with work primarily in Central City, CO from approximately mid-June through mid-August.

Work Schedule:

This person in this position is allowed up to 15 hours per week on average, with variances due to the ebb and flow of responsibilities as authorized. Office hours are Monday-Friday, 9:00AM – 5:00PM and the Orchestra Personnel Manager & Librarian is expected to perform most duties in the office during these hours in order to maintain direct communication and collaboration with other CCO Staff members and use office equipment and materials, with flexible work schedule allowances as approved in advance.

Final date to receive applications:
October 9, 2026.

Central City Opera seeks a highly organized, collaborative, and musically knowledgeable Orchestra Manager / Orchestra Librarian to oversee the personnel administration, operations, and music-library functions of the Central City Opera Orchestra.

Reporting to the Head of Music, the Orchestra Manager / Orchestra Librarian serves as the primary administrative liaison between Central City Opera and its orchestra musicians. The position is responsible for ensuring that orchestra services are organized efficiently, musical materials are prepared accurately and on time, and orchestra activity is administered in accordance with Central City Opera policies and the applicable collective bargaining agreement.

This position requires an unusual combination of musical knowledge, meticulous organization, excellent interpersonal judgment, and the ability to remain calm and responsive in a fast‑paced professional opera environment. The successful candidate will be equally comfortable preparing orchestral materials, managing detailed personnel records, working with conductors and principal players, and resolving last-minute operational issues during rehearsals and performances.

Central City Opera presents its annual summer Festival in historic Central City, Colorado. The position includes advance planning and preparation prior to the Festival as well as intensive onsite responsibilities during the rehearsal and performance period.

The Orchestra Manager / Orchestra Librarian will:

• - Serve as the primary administrative contact for Central City Opera orchestra musicians.
• - Maintain accurate orchestra rosters, personnel records, contact information, instrumentation, and availability.
• - Coordinate musician contracting and related communications in collaboration with the Head of Music and CCO administration.
• - Engage substitute, extra, and replacement musicians as needed and in accordance with the collective bargaining agreement and CCO procedures.
• - Coordinate and administer orchestra auditions when vacancies occur, including candidate communications, scheduling, audition materials, personnel, and day‑of logistics.
• - Maintain detailed attendance and service records…