Client Service Representative at College Station Cat Clinic

Client Service Representative at College Station Cat Clinic

Join to apply for the Client Service Representative at College Station Cat Clinic role at Heartland Veterinary Partners.

College Station Cat Clinic is a feline exclusive veterinary hospital located near historic downtown Wheaton.

The practice philosophy of College Station Cat Clinic is teamwork with an emphasis on communication. We believe in the delivery of up-to-date services to patients in a compassionate and humane manner while remaining sensitive to clients. We continually strive for excellence in medicine, surgery and service in order to enrich and lengthen the special relationship between people and their cats.

Reporting into the Practice Manager, the Client Service Representative (CSR) provides an exceptional experience to our clients during every interaction. In addition to continually engaging the client, the CSR performs practice administrative tasks such as record maintenance and appointment tracking. The CSR manages practice reception (visitor and telephone), maintenance of veterinary medical records, accounts maintenance, cash processing, data entry, word processing and mail services.

The CSR applies practical knowledge of practice processes and services, the basic rules and regulations governing visitors and animal patient treatment, and veterinary record requirements and terminology to ensure every patient is well‑cared for and every client has an exceptional experience.

This position is Part‑time. Previous experience with scheduling software & record management required. Previous CSR experience in veterinary medicine required.

• Tuesday 7a - 5p
• Thursday 7a - 6p
• Saturday 7:30a - 12p

Pay range: $17 - $18

• Patience & Compassion:
  Remaining professional while still making Doctors, teammates, clients, and patients feel as comfortable as possible regardless of the situation or challenges presented. Responding quickly and calmly to crisis while maintaining a high standard of patient care.
• Collaboration & Teamwork:
  Carefully coordinating actions with Doctors and practice team members. Providing feedback appropriately and in a timely manner. Quickly incorporating feedback to ensure positive results. Sharing ideas and being open to other’s ideas.
• Communicating:
  Conveying instructions to clients and teammates to ensure successful patient care.
• Active Listening:
  Following the instructions of Doctors and sometimes patient owners. Picking up the needs of Doctors and teammates based on prior experiences and feedback.
• Organization
  
  Skills:
  
  Clear tracking of lab specimens, medications, patient instructions, workflow, and other job‑related items while managing multiple patients and clients.
• Client Satisfaction:
  Ensuring all activities and interactions result in the highest level of client satisfaction.

• Leads practice opening and closing procedures per Practice Manager instructions and practice procedures.
• Ensures all public areas are clean and presentable for patients; cleans and straightens areas including the front desk, reception area, waiting area, office, public bathroom(s) and exam rooms.
• Processes cash, checks, charge card payments and credit account payments.
• Schedules appointments for the clinic adhering to practice and Doctor preferences and ensure appropriate workflow.
• Assists in the updating of client/patient files, as needed.
• Prepares and sends client correspondence.
• Sends reminder notices to clients for periodic notifications; conducts re‑calls to clients on a timely basis from a call back list.
• Performs a backup of the computer system on a regular basis, as directed.
• Performs and oversees the performance of posting daily business.
• Welcomes clients and patients to the practice with a warm and friendly demeanor and ensures an excellent experience during the practice visit.
• Answers incoming telephone calls applying proper telephone etiquette.
• Presents clients with medications, instructions, new client kits and any other take home items.
• Handles emergency situations with great care, patience, and following established clinic policies and procedures.
• Addresses client…