Administrative Specialist I​/II. Grade N18​/N21

The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be based on the candidate’s qualifications and experience.

• Administrative Specialist I, Grade N18: $64,104.00 to $82,614.00
• Administrative Specialist II, Grade N21: $72,567.00 to - $

Safety, sustainability, and economic development are the hallmarks of the Montgomery County Department of Permitting Services (DPS). The department issues approximately 40,000 building permits a year and conducts thousands of inspections by local code officials. With a staff of about 240 employees, DPS’s five divisions include: commercial building construction; customer support and outreach; land development; residential construction and fire code compliance;

and zoning and code compliance. From its award-winning programs to providing excellent customer service in the office and in the field, DPS’s commitment to its customers is summed up by its tagline: “Your Project Partner.”

The Department of Permitting Services is currently recruiting an Administrative Specialist II, Grade N21, to join our Central Services Unit. The Department is seeking a detail-oriented person with experience reconciling financial transactions and in the processes and inner workings of a fee payment office, including receipts, deposits, refunds, and audit procedures.

The position may be underfilled as an Administrative Specialist I, Grade 18. Once the employee is at full performance and meets the minimum requirements of the position, they are eligible for the non-competitive promotion through the series to the Administrative Specialist II, Grade 21.

The position performs a full range of professional administrative and financial support duties for the Central Services Unit (CSU). It serves as the lead administrative specialist for financials and for the Fee Payment Office. The position ensures departmental compliance with established financial policies, procedures, and internal control standards.

• Performing reconciliations of revenue, unmatched reports, deposits, and chargebacks.
• Investigating and resolving accounts receivable and accounts payable inquiries and complaints.
• Monitoring aging checks, returned checks, and credit card disputes.
• Troubleshooting and coordinating the resolution of system or IT-related issues affecting financial processes.
• Providing technical guidance to staff and ensuring adherence to applicable regulations, policies, and procedures.
• Assisting clients with payment-related issues and delivering clear, solution-oriented support.
• Reporting and Analysis of transactions.
• Other related duties.

This position may be eligible for limited hybrid telework after the initial training and probationary period.

This position may require attendance at meetings or work assignments at off-site locations during certain periods. Candidates should be prepared for occasional travel and flexibility in their work schedule.

Graduation from an accredited college or university with a Bachelor's Degree.

Two (2) years of professional administrative experience related to accounting, banking processes, accounts payable, accounts receivable, or related areas.

Graduation from an accredited college or university with a Bachelor's Degree.

One (1) year of professional administrative experience related to accounting, banking processes, accounts payable, accounts receivable, or related areas.

An equivalent combination of education and experience may be substituted.